The objective of writing this type of letter is to express your gratefulness towards a person who has helped you financially for a noble cause. You must appreciate him for his kindness and generosity. By writing a thank you letter to your donor, you will also be strengthening your relationship with him for future endeavours. The other person will also feel honoured on receiving the letter and make him feel proud in contributing to a noble cause without any reason.
Many times, the organisation receives funds of different types. Thus, a donation thank you letter is essential in such cases. Donors are sent out a thank you letter and this, in turn, strengthens the relationships. This not only helps in securing future funding but also makes the donor feel happy as his support is appreciated. Donation thank you letter is a basic and the most used letter when it comes to financial donation. As soon as the donation is received, the letter can be sent. This can be used for tax purposes as well, and this leaves a record for contribution.
Donation Thanks Letter Writing Tips
- It is vital to express your sincerest thanks to the donor who has donated to your charitable trust for a noble cause.
- You must make your donor aware as to how you are using the money and how it has benefited others.
- The letter should be brief and concise.
- Once you are through writing the letter, please check the same for spelling mistakes or punctuation errors.
Donation Thanks Letter Template
Use our free Donation Thanks, Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
_________________
_________________
Date (Date on which letter is written)
From,
________________
________________
Sub:_______________________________________
Dear _______________,
I am sincerely thankful to you on behalf of ______________ for donating us _________ to bring a change in the lives of _________________. Your contribution in this regard is highly appreciated.
I would also like to inform you that with the money provided by you, it has become easier for us to ____________________________________________________________. It would be a great pleasure for us if you could take out some time and visit our trust to meet ______________. If you also have any suggestions for improvement, please let us know. We will definitely implement the same.
I, once again, would like to thank you from the bottom of my heart for your generosity. You have brought a smile on thousands of faces, and we are grateful to you for the same.
Yours sincerely,
(__________________)
Sample Letter
To,
Paul
Branch Manager
London, UK
Date: DD/MM/YYYY
From,
John Mathew
Chancellor
Brightening Lives Foundation
Sub: Expressing gratitude for your donation
Dear MrPaul,
I would like to extend my sincerest thanks to you on behalf of Brightening Lives Foundation for donating $5000. Your help in this regard is truly appreciated. You won’t believe that this amount will bring a considerable change in the lives of cancer patients who are struggling for their lives.
Through this money, we would be providing them with the best of medical facilities and give them the best medicines that will help them in giving immunity to fight against this deadly disease. If we were successful in saving the lives of these people, it would be a great achievement for us.
Your contribution has given us a ray of hope towards our mission. We would be grateful to you if you could take out some time and meet these people. I am sure they will be happier to meet you. For them, you are an angel.
I once again would like to express my gratitude towards you for such a great help. You must keep this letter safe in your records as it will help you in getting exemption from income tax.
Yours sincerely,
John Mathew
Chancellor
Brightening Lives Foundation
Email Format
The following is an email format to be followed for a Donation Thanks Letter.
From: name@email.com
To: name@email.com
Dear Mrs. Jacob,
I thank you on behalf of little angels for your generous gift of 1000 Euro. Your commitment to helping the special children in our community is sincerely appreciated.
With the help of people like you, Little Angles has been able to provide the better living conditions and good education and training to many children who are special and god’s beautiful gift to mother earth. We are just trying to train these children with the basic skills and with some special skill so that they can sustain their lives in a better fashion and will be appreciated and accepted by the society.
Your contribution has strengthened our will of helping them. I request you to come and visit our centre to see our working and to give your suggestions so that we will improve our methodologies if needed.
Our centre head Sister Rosy is always there to take you for the tour of the nursery and is always ready to answer all your queries.
Thanks again for your generous support of our efforts to give a better life to the special children who greatly need and truly deserve our attention and care.
Best wishes,
[Signature]
Simon Li
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