If the employees working for you have shown their passion and sincerity for the job or they have done a good job in the past year, then it’s time for you to appreciate them for what they have done or have been doing. And you can appreciate them, by writing letters and these types of letters are known as employee thank you letters. The objective of this letter is to express your appreciation and acknowledgment of the hard work put in by your employee. You must congratulate your employee and his team members for meeting the project deadlines on time. It is your responsibility to reward your employee and his team for their collective effort. This will make them feel motivated and work along with the same enthusiasm.
Thanking your employee once in a while will doubtlessly bring positive rewards to your company. Your employees will expect it from you. Not everyone, but still some of them might expect the reward for their sincerity and good work. It will also develop a sense of responsibility within all. Since it is a thank you letter, you must be sincere in your words without making them feel that they have been simply praised by pseudowords.
Employee Thank You Letter Writing Tips
- Firstly, it is essential to express your genuine gratitude towards your employee.
- You must acknowledge your employee’s hard work. This will make him feel appreciated.
- Do enclose a small reward with the letter as a token of appreciation and encouragement.
- Once you are through writing the letter, please recheck the same for punctuation errors or spelling mistakes.
Employee Thank You Letter Template
Use our free Employee Thank You Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To,
_______________
_______________
Date (Date on which letter is written)
From,
____________________
____________________
Sub:_____________________________________
Dear _________________,(sir/ma’am)
I would like to express my sincerest thanks to you and to your team members for the excellent effort put in by you in ______________________ (Mention details of the task/ project assigned). It was truly amazing. Every body in the organization appreciated your efforts after reviewing the presentation. Your team has done a commendable job.
As a token of appreciation and encouragement, our organization has decided to give you and your team _________________ (mention details of the reward) as bonus. We are looking forward to having such performances from your team in the future also.
Yours truly,
(_______________________)
(Name and designation)
Sample Letter
To,
Paul,
Marketing Team,
XYZ Consulting Solutions Pvt. Ltd.
Date (Date on which letter is written)
From,
Mr. Peter Walter,
General Manager,
XYZ Consulting Solutions Pvt. Ltd.
Sub: Sincere thanks
Dear Paul,
I would like to take this opportunity to congratulate you and your team members for completing the project deadlines on time. It was quite impossible to complete the deadlines of the project without your effort. Your hard work and enthusiasm for completing the project are truly commendable.
Also, I would also like to inform you that we have got more projects from Mr. Marc after the successful completion of this project. The success of this project had taken our organization to greater heights. We have also got a nomination in the “Business Entrepreneur of the Year” Award. This is all because of your dedication and hard work.
To appreciate your effort, I would like to offer you and your team members a free trip to Company’s resort in New Jersey. I will also inform the concerned department regarding the same. I am sure that you will exhibit your dedication and hard work for our future projects.
Yours truly,
Mr. Peter Walter,
General Manager,
XYZ Consulting Solutions Pvt. Ltd.
Email Format
The following is the Email Format that must be followed while writing an Employee Thank you letter.
To: name@email.com
From: name@email.com
Subject: Appreciation for your hard work
Dear Ross, This is to congratulate and thank you for your valuable contribution towards the completion of the financial project of Money Friend Financial Service Pvt. Ltd. is the head of the team, your work in integrating and directing all the team efforts to complete the project on time is greatly appreciated.
I would also like to let you know that today morning Mr. Mark expressed his immense happiness and pride when he was informed about the results of our current project. He has conveyed his congratulations to the whole team for the accomplishment of this tough assignment within a stringent schedule. The continuous efforts put by you day in and day out has enabled the team to earn a profit and make a name for itself because it is the only team which has succeeded in doing so.
Owing to this grand success, the senior management has decided to gift our whole team a bonus and the permission to take three days off from work. Please convey this information and my appreciation to all your team members. I hope to see the same kind of dedicated work and incredible results from you and your team.
Happy vacation!
With warmest regards,
Chandler Perry,
Head of the Department,
Money Friend Financial Service Pvt. Ltd.
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