Many organizations all over the world need dedicated people to volunteer for specific jobs, such as assisting the disabled or the blind or teaching the uneducated adults, or orphans, or helping build houses or schools, or plant trees or clean the city, etc. The volunteers sign a contract deciding the time and value of rendering his services to the organization. Upon facing some unavoidable situations, a volunteer may need to terminate the contract for better reasons. Thus he needs an effective way to convey his decision to his superiors. A termination letter will best serve the purpose. But someone might face some trivial problems due to the lack of proper knowledge of how to write a letter to inform about the termination of volunteering service.
The volunteer termination letter is used to inform an establishment in which you have been volunteering that you will not be able to continue working with the organization and render your services to them. You must mention the reason for the termination of your volunteer work, the date from which you wish to stop your services and a thank you note at the end of this letter. This letter is a good way to convey your decisions to the organization with which you want to terminate your volunteering job. Ensure that you do not sound rude while mentioning your termination or it may create a terrible impression.
Volunteer Termination Letter Writing Tips
- The letter must be formal enough. Make sure to keep a positive tone throughout the letter.
- The necessary details about the reason for the termination should be clearly stated.
- The letter should be written with proper respect. Any rude language should not be used if the termination is due to any disappointment or any provocative reasons.
- The letter must be precisely and briefly written. The date of the termination of the letter should be mentioned properly.
Volunteer Termination Letter Template
Use our free Volunteer Termination Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_______________
_______________
_______________
Date: _______________ (date on which the letter is written)
To,
_______________
_______________
_______________
Sub: The termination of volunteering service
Respected Sir,
I have been associated with your organization volunteering for the________________ (job volunteered for) for nearly ______________(period of volunteering). I feel deep regret informing you that I am compelled to take the decision of ending the contract due to some unavoidable reasons.
I will not be able to render my services to your company properly due to ________________________________________ (reason for the termination). Under these dire circumstances to avoid inconveniences of any sort, I request the truncation of my contract with your company on the _______________ (Date of termination) and allow me to move on.
Thanking you,
Yours faithfully,
Name and Signature
Sample Letter
From,
4A, Block-C,
Shaktivihar,
Lalpur, Ranchi.
Date: 26 December 2016
To,
5D, Block-C,
J M Road, Rohini
Delhi.
Sub: The termination of volunteering service
Respected Sir,
I have been associated with your organization volunteering for the Educational Program for nearly five years. I feel deep regret informing you that in spite of my love for the job above, I am compelled to decide ending the contract due to some unavoidable reasons.
My family and I are moving to a remote locality seeking a better livelihood. Thus I will not be able to render my services to your company correctly. I request the truncation of my contract with your business on the 15th of next month and allow me to move on. I would be grateful if you accept my letter of termination.
Thanking you,
Yours faithfully,
Smith Jones
Email Format
The following is the Email Format that should be followed while writing a Volunteer Termination Letter.
To: name@email.com
From: name@email.com
Subject: Volunteer Termination Letter.
Dear Sir,
This is to inform you that I am moving to the US to pursue my higher studies. This makes it not possible for me to volunteer for Save the Children organization from now onwards. Therefore I request you to please truncate my appointment as a volunteer here, preferably effective from 31st January 2017. It was nice to work with your organization as it helped me gain a lot more experience.
Thank you for the opportunity given to me to render my volunteering services for you.
Yours sincerely,
Swaroopa Sudhir
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