This kind of letter is written to end up a contract, whether it is regarding any business matter or any other matter.
The respective details for the termination of the contract are mentioned clearly in the letter, and even the date of the termination is strictly provided to the person, to whom the letter is addressed to so that the person or maybe a company or a group, clear up all the dues before that given date. The letter must be a formal one with proper decency in the language of writing.
Here is some sample letter of termination of the contract for the supplier or termination of employment.
Termination Letter – End of Contract Writing Tips:
- The letter must be a total formal letter with proper gratitude and respect shown in its words.
- Exact details about the reason for the end of the contract must be mentioned in the letter.
- The letter must not contain any abusive or offensive words in it.
- The letter must be appropriately ended with thanksgiving due respect to the recipient.
Termination Letter – End of Contract Template
Use our free Termination Letter – End of Contract to help you get started. Download the .doc or pdf file and customize it. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Subject: contract termination
Dear ____________ (name of the receiver),
This letter is to inform you that the contract, we made on ____________ (date of the starting of the contract), is going to be ended up by our company on the upcoming ____________ (date of the end of the contract) due to the several problems we are facing in the business with your company. The reasons come up to be ____________________________ (details of the reason for termination).
You are kindly requested to clear up all the dues to our company, and we promise to do the same within the given time. We wish you the best of luck for any future.
Thanking you,
Yours faithfully,
______________
Name and signature
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Subject: Termination of the contract of service with our company
Dear ___________ (name of the employee concerned),
Regarding the letter written to you by our _____________ (official concerned) dated ________________ (date concerned) warning you about your lack of focus in doing field work and the following disciplinary actions, it has been brought to our notice that seemingly the warning had no effect on your attitude.
Thus on behalf of the ________________ (concerned authority) of our company, I inform you that we have decided to terminate the contract of servitude with our company within__________________ (desired date of the proposed termination). Your resignation should be submitted to the official letter within the stipulated time or else the situation will be dealt with properly. Hope you understand the urgency of the situation and act likewise.
Thanking you,
Name and Signature
Termination Letter – End of Contract Sample
Below mentioned is the sample letter for Termination Letter – End of Contract Sample
From,
SUbhod Bose,
Aptech Technologies,
Worli
Date: ________ (date of writing the letter)
To,
Zain Kapoor,
Sales Manager,
The Neon Project,
Chembur
Subject: termination of the contract
Dear Zain,
By this letter, we at this moment inform you that we very much disappointed by your services. Since the last few months, you have been providing delayed services, and even the quality of the supplies have decreased a lot. This is affecting our production to the worst and hence, we want to end up the contract, according to the lines of the agreement we signed at the starting of the contract.
You are requested to supply all your remaining supplies left, and we’ll provide you with the due payments. The final date of the termination is DD/MM/YYYY.
Thanking you,
Yours sincerely,
______________
Name and signature
From,
Subhir Das,
Zenith Computers,
Powai,
Mumbai
Date: ________ (date of writing the letter)
To,
Abhishek Sinha
Zenith Computers,
Powai,
Mumbai
Subject: Termination of the contract of service with our company
Dear Mr.Abhishek,
Regarding the letter written to you by our Managing Director dated DD/MM/YYYY warning you about your lack of focus in doing field work and the following disciplinary actions, it has been brought to our notice that seemingly the warning had no effect on your attitude.
Thus on behalf of the HR department of our company, I inform you that we have decided to terminate the contract of servitude with our company. Your resignation should be submitted to the official letter within the stipulated time or else the situation will be dealt with properly, however unpleasant it might be.
Expecting your full co-operation.
Thanking you,
Subhir Das
Termination Letter – End of Contract Email Format
This employment termination email letter is addressed due to any misconduct, false promises to clients, and a hike in salary during a slowdown period, etc.
Dear ___________
We regret to inform you that your services will be terminated from 01/09/2010. This decision purely lies in the hands of management and is a force to be applicable, w.e.f. The date mentioned above.
The decision to terminate your services has not been taken immediately, but after warning you several times. But it has been observed that all the warnings have been violated with the rules, regulations, and code of conduct to be observed. We are disappointed to inform you that your behavior with your other colleagues, TL’s and other staff members are not digestible.
We cannot accept such behavior as our other staff members have been complaining about your false promises to clients on the phone. Even after permitting you a second chance to resume your services with the right behavior and also nominating your name for the annual compensation benefits (bonus), you showed no sign of change.
Moreover, you raised your voice for a hike in your salary by 20% with this rude attitude and bad of conduct. The co. can’t afford to accept your hike during a recession period.
Henceforth, the co. Terminates your employment from 01/09/2010. You may handover all your pending work to your colleagues. We hope that you would change your behavior in the future and wish all the very best.
Yours truly,
___________
For ABC Ltd.
(Authorized Signatory)
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