Tips to Write a Letter of Termination

A termination letter is written when an employee is to be terminated from his/her job. The reason for his termination can be his misconduct or poor work performance. Since the company is dissatisfied with the work performance, therefore, it sends the termination letter to the employee. The letter will contain the reason for which the employee is being terminated. A date would also be given to the employee after which he/she would not be allowed to work. In this way, the company informs the employee.

The letter must be written in a formal language with a serious tone. However, any kind of negative words should not be included as it might hurt his/her emotions. The approach of the letter must be very direct and to the point in order to avoid any kind of confusion. Also, mention any other kind of formalities that the employee has to complete before he/she leaves the organization. It can be any document related work or any pending payments. The letter writing tips have been mentioned below.

Sample Termination Letter Writing Tips

The termination letter states a date from which the employee would stop working.
The letter must end on a positive note.
Do not include any kind of negative words that might affect the employee in any possible way.
The letter must clearly state that the employee is being terminated from the job and his/her presence is not required in the job.
Also, as a few words of encouragement mention that the organization is very grateful for all his contributions done during his work life.

Sample Termination Letter Template

Use our free Sample Termination Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.

From,

________

Date: _____ (Date on Which Letter is Written)

To,

_______

Subject: Sample termination Letter

Dear _____ (name of the receiver),

We would like to inform you that the company has found you inappropriate for the post of ______ (post of the employee who is being terminated).

The company has noticed that you are not at all _____ (reasons for terminating the employee) for the job and that is why we request you to leave the job by ____ (time within which the employee must leave the job).

The company would clear all your debts and we hope that you shall put your skills to better use for a different organization. All the best for your future.

Thanking You,

Yours Truly,

____________

(Name and Signature)

Sample Letter

The following shows a Sample Termination Letter

From,

25A, Block-1,

Vastu Vihar,

M G Road,

Delhi.

Date: 27th September 2013

To,

10A, Block-6,

ABC Gardens,

J C Road,

Delhi.

Subject: Termination letter for terminating an employee

Dear Mrs. Vishakha,

We regret to inform you that your work performance was not up to our expectations and the company has decided to terminate you from the job. The company has noticed that you are not dedicated to the job and despite repeated warnings, there has been no improvement in your performance.

The company has decided to terminate you and you must leave the job by 10th October 2013. We thank you for the services to the company but we cannot afford to keep you in this position.

All the data and office records that you hold, should be turned into the concerned authorities before the day the termination comes to effect. You shall also have to submit your work ID. The accounts that we hold on your behalf shall be cleared and there shall be no outstanding debt.

We hope you have a great future ahead.

Thanking You,
Yours Truly,
Tom Hanks

Email Format

The following is the Email Format that should be followed while writing a Termination Letter.

To: name@email.com

From: name@email.com

SUBJECT: Termination Letter.