Probation is a period during which the suitability and performance of an employee being tested. An employee in this stage is known as a probationary employee. The period is usually six months long in most of the companies. If the company does not find the employee suitable for the job, then they can terminate the employee, and the letter that is given to the employee for termination is known as probationary termination Letter.
Probation is a necessity these days because rejecting a prospective employee without testing his capabilities is unfair. 6 months is time enough in most scenarios, to test an employee and find out if he is suitable for the organization. The letter is written by the manager to the probationary employee telling him the expectations they had from him and evaluating his performance. Though this is a letter of termination, it should be written politely with best wishes for the future. The faults of the employee should be mentioned. The letter must contain valid reasons for terminating the employee and must be written professionally.
Probationary Termination Letter Writing Tips
- The letter must be written in a very formal or professional tone so that it conveys the seriousness of the situation.
- The major reason behind the termination of the employee must be mentioned in the letter.
- The letter must thank the employee for his/her efforts in the job.
- The employee should not be degraded or reprimanded.
- The date of termination
Probationary Termination Letter Template
Use our free Probationary Termination Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
To: name@email.com
From: name@email.com
Date: 25 August 2016
Subject: Probationary Termination Letter
Dear Mr. Harrison,
This letter is to inform you that due to your lack of sincerity, rowdiness, and unruly behavior, we have decided to terminate you from this company. You joined as a probation employee for six months with the company. As per the contract signed by you, the company has the right to terminate you within this period with prior notice.
This letter is an intimation of your termination. Therefore, we request you to kindly hand over your resignation letter within 24-48 hours along with the utilities provided to you by the company, including a mobile phone, vehicle, and laptop.
We thank you for being with us and wish you a successful future.
Thank you.
Mr. Smith Jones.
HR Manager
Wright Software Solutions,
Sample Letter
From,
Sanjot Singh
HR Manager
ABC Ltd.
20 August 2016
To,
Rakesh Yadav,
Sales Manager,
ABC Ltd.
Subject: Probationary Termination Letter
Dear Mr. Rakesh Yadav.
The organization has taken a decision, after going through the probationary reviews that you are not fit for the position.
There are many reasons because of which we have decided to terminate you from the job during your probationary period. One reason is that you are never punctual. You have failed to show punctuality and have also not submitted your assignments within a stipulated time.
The company believes that you do not meet the standards required for the job. We wish you best wishes for your future assignments. You can collect your dues from the accounts office. Your last day of work will be 31 August 2016.
Thank you.
With regret,
Sanjot Singh
Email Format
The following is the Email Format that should be followed while writing a Probationary Termination Letter.
To: name@email.com
From: name@email.com
Date: 25 August 2016
Subject: Probationary Termination Letter
Dear Mr. Harrison,
This letter is to inform you that due to your lack of sincerity, rowdiness, and unruly behavior, we have decided to terminate you from this company. You joined as a probation employee for six months with the company. As per the contract signed by you, the company has the right to terminate you within this period with prior notice.
This letter is an intimation of your termination. Therefore, we request you to kindly hand over your resignation letter within 24-48 hours along with the utilities provided to you by the company, including a mobile phone, vehicle, and laptop.
We thank you for being with us and wish you a successful future.
Thank you.
Mr. Smith Jones.
HR Manager
Wright Software Solutions,
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