For an organization where the constant progress is a summation of the efforts put by the employees together, if the repetitive interference of an employee`s behavioral flaws threatens the prosperity of the company, the governing authority is compelled to warn the former of the inevitable consequences. To accomplish this, a letter is the most suitable way. But in certain conditions, one may find it tricky.
The letter should be written professionally and should state the reason clearly. Maintaining the decorum of the company is necessary. Also, follow the set of rules made by them to gain position and respect in the company. One should take care of this as it is an essential part of working. Also, the details should be mentioned properly. While being strict should keep in mind that the tone should not be rude and should be referred to as a professional way of indication. And should give a positive ending to the letter.
Notice of Termination Letter Writing Tips
- The nature of the letter being strict, it should be kept in mind that it should not be rude.
- The letter must be written with a pleasant attitude but in a formal language.
- The reasons for the abrupt decision should be mentioned in an elaborative way.
- One should try to conclude the letter with a good luck message to boost the morale of the employee.
- Necessary details about the whole phenomenon need to be mentioned to help the employee to get a better grasp of the concurrent situation.
Notice of Termination Letter Template
Use our free Notice of Termination Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Sub: Notifying the possible termination of services with our company.
Dear Mr._______________(name of the employee concerned),
With reference to a previous letter written to you by our ___________________(name of the official concerned) dated _______________ (date of the letter concerned) with notifying you to refrain from the constant abuse of the company properties, we regretfully inform you that there have been no improvements in your actions till now.
As the integrity and prosperity of the company feels threatened by your constant depiction of a retarded moral demeanor, we would like to warn you about the following consequences if you don’t consider bringing positive changes in your behavior as soon as possible.
Kindly consider the urgency of the situation to avoid further inconveniences.
Thanking You,
Name and signature
Sample Letter
From,
Richard Marshal,
Manager,
ABCL
Date: ________ (date of writing the letter)
To,
Sam,
Sales Executive,
ABCL
Sub: Notifying the possible termination of services with our company.
Dear Mr. Sam,
With reference to a previous letter written to you by our Executive officer dated XYZ with notifying you to refrain from the constant abuse of the company properties, we regretfully inform you that there have been no improvements in your actions till now.
As the integrity and prosperity of the company feels threatened by your constant depiction of a Retarded moral demeanor, we would like to warn you about the following consequences if you don’t consider bringing positive changes in your behavior as soon as possible.
Kindly consider the urgency of the situation to avoid further inconveniences.
Thanking You,
Name and signature
Email Format
The following is an Email Format for Notice For Termination Letter-
To;name@email.com
From:name@email.com
Dear Mr.Paul,
Sub: Notice of Termination of Services.
Ref: Our Letter No 1/Warning/ dated 25-8-2010.
This is with reference to our earlier letter sent by the HOD, advising you not to take leave frequently without prior notice. Even after such advice, you seen to be taking leaves without formal approval, which is against the rules of the company.
Therefore, you are being warned that you will be terminated from your services without prior information from us if you continue to take leave without prior consent.
Please acknowledge receipt of this warning note.
Yours sincerely,
Richard Marshal
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