A job termination letter is written in order to inform a person about the termination of his/her job by the company, in advance. The proper reason for the termination is clearly described in the letter along with the final date of the termination. The reasons may be irregularity, inattentiveness in work, inappropriate behavior or many more. The letter is addressed to the person directly by a higher official of the company.
Job Termination Letter Writing Tips:
- The letter must be written in formal, showing proper decency and politeness. No rude or offensive language must be used.
- The letter must necessarily contain the exact details for which the person is being terminated. No wrong information must be written.
- The letter must contain the exact date of the termination of the job and the person must be requested to clear up all his/her dues with company.
- The letter must be ended up with proper thanks giving and a good luck wish.
Job Termination Letter Template
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Subject: termination of job
Dear ____________ (name of the receiver),
This letter is to inform you that your job is being terminated by the company. Since the day you joined, we have been receiving regular complaints on your works from the head of your department. We finally conclude that you are not appropriate for the respective post. We need a much more skilled and efficient worker.
We have even received much information about your inappropriate behavior with the higher officials as well as your colleagues. The termination is going to take effect from ___________ (date of termination) and within that you are requested to clear up all your payments till the recent month, within the given date.
We wish you a good luck for your future.
Thanking you,
Yours sincerely,
Name and signature
Download Template (Doc and PDF)
Job Termination Letter Sample, Email and Example/Format
Sample
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Subject: job termination
Dear XYZ,
We are not at all satisfied with your work in the company. The delayed submission of projects, irregular reporting to office and unorganized works are creating huge problems for your colleagues of your department, as per the reports received from your HOD. We require a more efficient worker for the respective post and hence we have decided to terminate your job.
The date of the termination has been decided to be ABC and within that you are requested to clear up all payments from the company. We wish you the best of your luck for your job career in future.
Thanking you,
Yours sincerely,
Name and signature
Email Format
From:
Ms. Mandira Singh
Manager HRD & Admin
Diamond Technologies Ltd
Bangalore
29th January, 2010
To:
Mr Raj Makhanwala
Administrative Executive
Dear Mr Raj,
Sub: Termination of Services.
Ref: Our Letter No 1/Warning/ dated 20-10-2009.
As per the details in the above stated letter, you were offered an opportunity to be counseled by your HOD to clarify that your frequent unauthorized absence from duty is not encouraged in our work environment. But despite the warning and a fair chance to mend your ways, there has been no change in your habit of taking leaves without prior approval/intimation.
We are sorry to inform you that your services at Diamond Technologies Pvt. Ltd. have been terminated on the account of previously stated reasons. This comes to effect on 15th February 2010(AN).
Thank you for your association with us. Wish you good luck for you future projects.
Yours sincerely,
Mandira Singh
Copy to:-
Accounts Dept
Job Termination Letter Generator
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