Contract termination letter is the most popular type of termination letter that are used in office use apart from other letters. These letters are written with extra care and precision. It should not appear that one who is writing the letter is not respecting the one whom the letter is written to. The full details of the termination should be mentioned in the letter.
Contract Termination Letter Writing Tips:
- The letter should be minutely checked for any mistakes, spelling or grammatical.
- The letter should depict respect for the receiver.
- All the details should be given regarding the termination.
- The letter should end with a best of luck message.
Contract Termination Letter Template
From,
__________
__________
__________
Date: __________ (letter writer wrote the letter on this very day)
To,
___________
___________
___________
Subject: Letter to prove the termination of contract
Respected Sir,
On behalf of our company, I would like to inform you that the contract between us has been declined. This termination will come to effect from ABC. The decision was made by all the senior officials. This disaster happened due to the glitch in the switching system. The low-quality materials caused many damages to our computer system.
You are requested to collect all the stuff from the project head, Mr. XYZ. The payments are not dispatched. After the proper surveillance and inquiry, the payments will be dispatched.
I hope that you will look into this problem and find the ways to correct the glitch. It is very necessary for a business relationship to continue.
Thanking you.
Yours Faithfully,
Name and signature
Download Template (Doc and PDF)
Contract Termination Letter Sample, Email and Example/Format
Sample
From,
__________ (name of the writer of the letter)
__________ (designation of the writer)
__________ (address of the letter writer)
Date: __________ (Sender of the letter wrote the letter on this very date)
To,
___________ (name of receiver as in letter)
___________ (designation of the receiver as in letter)
___________ (address of the receiver as in letter)
Subject: Denial of the contract
Respected Sir,
It is my duty as asked by our government to terminate the contract of construction of road and reconstruction of bridges given to your company. The termination is dated on XYZ. This decision was taken by the entire senior government official.
You are requested to collect all your stuff from the municipality office. The contract was terminated due to low-quality raw materials that were used by your engineers. The payment has stopped as the police inquiry is still underway.
I hope you will find a good future. After the inquiry is completed and if you are not found guilty the payments will be dispatched. Thanking you.
Yours Sincerely,
Name and Signature
Email Format
M/S Mahendra Satyam Pvt Ltd has made an annual car lease contract with M/S Syndicate Travels for hire of cars for their daily use. The proprietor of M/s. Syndicate Travels has noticed that payments from M/s. Mahendra Satyam Pvt. Ltd. are very delayed and unsatisfactory. Therefore, they have decided to terminate the Annual Car Lease Contract and wrote a letter to them M/s. Mahendra Satyam Pvt. Ltd. that is given below:
Dear Sirs,
Sub: Termination of Annual Car Lease Contract.
Ref: Our Contract document date 20th January, 2010.
This has been noticed from quite some time that various bills of our company are lying pending with you and your payment have been very delayed and unsatisfactory.
Therefore, a notice of termination of our Annual Car Lease contract is hereby served to you to terminate it with effect from 16th October 2010.
You are, therefore, requested to clear all our pending bills on or before 30th September 2010. We shall be highly obliged.
Please acknowledge receipt of this letter.
Thanking you.
Yours truly,
Mr. Abdullah Qazi
Proprietor
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