A suggestion letter is written to suggest something useful to a person or company so that they can improve their services or habits. It is a kind of letter where the sender attempts to advise the receiver in the most impressive and influential manner.
Suggestion letters can include anything- ranging from personal issues to improvement in business settings. A letter of recommendation is written to give a point of view, to recommend something, or to provide an option on a matter.
When you are drafting a letter of suggestion, you need to express genuine feelings as well as an appreciation for the chance that you are given. If you have given any opinion in the past, you can refer to the effectiveness of those suggestions. Make sure that you go through the proposal twice before forwarding it. Examine all the aspects and analyze the situation properly before bringing our point forward.
It can be written in both a formal and an informal way. The type of letter could be formal or informal, in a private capacity or official capacity. In an official capacity, the letter should be formal and to the point, whereas, in the personal capacity, the letter will be informal – written casually.
If you need to write a formal suggestion letter, you can have a look at the below-mentioned sample. The below example will tell you how to write a suggestion letter to a company or organization.
Sample Suggestion Letter Writing Tips
- Address the company well before writing the letter.
- Do not make grammar errors and spelling mistakes.
- Make sure you give good advice to the company in a polite manner.
- Keep the language of the letter formal.
- Make sure you do not miss any point while writing the suggestion letter.
- Keep the language of the letter polite and sensitive.
- List the suggestions well.
- Avoid negative criticism. Add some potential benefits of the given suggestion.
- Be polite, show concern, and retreat from using dominating tone while addressing the letter to the receiver.
- Be courteous and try to convince the reader of the potential benefits of your suggestion
Sample Suggestion Letter Template
Use our free Sample Suggestion Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Suggestion Letter
Dear _____(Sir or Madam)
I am writing this letter to _________( Material Manager of the company) to suggest you some improvement in your services. I would like you to improve the quality of your materials and would like it to see the one like before.
I have been the client of your company for the past four years and this difference in services I have been noticing for quite some time. I thus, at this moment, suggest to improve it so that we keep working in the same way in the future too.
Yours Truly,
____________
Name of the person
Sign of the person
Sample Letter
From,
Shyamlal Pathak,
Pathak and Sons,
Bandra,
Mumbai.
DD/MM/YYYY
To,
Aditi Gupta,
Keep Smiling Organisation,
Lower Parel,
Mumbai.
Subject: Suggestion Letter
Dear Sir,
I have been a client of your company for the past four years, and I am writing this letter to you to suggest some changes to your services. As you supply raw materials to construction companies, I have been noticing that the material that you have been providing for quite some time is not of the best quality. Also, the time of delivery is not fixed and keeps fluctuating, and some materials even after constant reminders are not delivered. I at this moment suggest
I, at this time, recommend improving your services by providing quality materials. Also, appoint news workers or be punctual while providing the materials. Keep a record of goods and materials that are delivered and that are yet to be delivered. These are some essential points that I wanted to mention.
I am sure if you improved all these aspects, even the best raw material providing the company cannot beat you in the market. I hope you take these suggestions positively and promote your services as soon as possible.
Thanking You,
Yours truly,
Shyamlal Pathak.
E-mail Format
The following is the Email Format to be developed for a Suggestions Letter Template.
To: name@email.com
From: name@email.com
Subject: Suggestion Letter
Dear _____(Sir or Madam)
I am writing this letter to _________( Material Manager of the company) to suggest some improvement in your services. I would like you to improve the quality of your materials and would want it to see the one like before.
I have been the client of your company for the past four years and this difference in services I have been noticing for quite some time. I thus, at this moment, suggest to improve it so that we keep working in the same way in the future too.
Yours Truly,
____________
Name of the person
Sign of the person
Leave a Reply
You must be logged in to post a comment.