Whenever any business deal is initiated, communication becomes the leading edge in furthering any matters and needs to be carried out smoothly and in such a way that all scope of miscommunication or misunderstanding should be eliminated. This communication can be about fixing the appointments with the client or providing them with the details of your company or product. The Sales Appointment Letters are used for these purposes.
Usually, an appointment sales letter is sent in order to communicate the time slot of a meeting to the clients by their convenience. The Sales Appointment Letter discusses the time of the meeting with your client to introduce and sell your products to them. An appointment can be fixed through these Sales Appointment Letters. The letter can include additional information like the services and business provided by your company to reconfirm them with the client one more time. The venue and time for the meeting should be mentioned and decided upon in the Appointment Sales Letter.
Sales Appointment Letter Writing Tips
- The letter should confirm the time and venue of the meeting.
- The Sales Appointment Letter should be formal.
- The Sales Appointment Letter should have clear and to the point content, and no misunderstandings should be there.
- Errors should be avoided.
- Clear and simple language should be used.
Sales Appointment Letter Template
Use our free Sales Appointment Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
_____________ (name of the recipient)
_____________ (designation of the recipient)
_____________ (address of the recipient)
_____________
_____________
Date ____________ (Date of issue of letter)
Dear ______________, (name of recipient)
This is to re-confirm about our appointment_____________________________ (mention the date and timings for appointment). We at _________________________(introduce your company name and purpose of meeting).
As per our earlier conversation _______________________ (mention your product, offerings and benefits of your product). Our company ________________________________ (mention the details of your company and your product).
We are looking forward to a successful meeting with you.
Yours truly,
____________ (name of the sender).
____________ (designation of the sender)
____________ (company of the sender)
Sample Letter
Peter Smith
ABC Ltd.
Rachel Robins
Manager
ADP Links Co.
150 St. Mary Road
New Zealand
Dear Ms Rachel,
This is to re-confirm about our appointment on Wednesday morning at 11:00 AM. We at ABC Ltd. are looking forward to a meeting with you to show you our latest launched product.
As per our earlier conversation, we informed you about our latest laptops and the offers prevailing.
ABC Ltd is in this business for the last seven years and shares a good reputation with its customers. Our Products are of the best quality and also have an additional warranty period of 2 years. As we have launched a new product, we are offering a huge discount of 20% on the market price to our first 20 customers. Our products are available in different colors too. We can assure you a good after sales support also.
We are looking forward to a successful meeting with you.
Yours truly,
Peter Smith
ABC Ltd.
Email Format
Sales appointment letter mention about the appointment you have fixed with your new client to sell your products or services. Through this letter, you can confirm the appointment with them. You can also mention about your services again so that they will be sure and ready to take a business venture with you.
To: name@email.com
From: name@email.com
15th September
Thank you for the booking of an appointment with copywriters of Dvd. We feel honored with you choosing us to provide a business solution or solutions for you. We will see that you will not be disappointed with what we offer. We have served many other businesses, and they have liked our services. We hope to do the same for you.
As mentioned in the letter of acknowledgment, the appointment is fixed for 23rd November 2010. We have the option to chat online at www.dvdcopywriters.com or even call toll free at 1-787-977-2275. It is necessary to make the meeting brief and to the point. To familiarise you with our services, I am forwarding you the details about our company and a sample of our sales letter of which copywriting was done by us.
Thanking you,
President,
DVD copyrighters
www.dvdcopywriters.com
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