Retirement Letter of Employer to Employee

A Retirement Letter is written to inform an employee of the termination of his services in the company where he works. Usually, a person retires after reaching the retiring age by which time he is mostly a senior employee of the company, both in status and age. Hence, the composition of his retirement letter is a matter of great delicacy. When an employer decides to pen the retirement letter of his employee himself, he needs to follow certain etiquettes.

The employer, despite holding a higher position than the employee, could be his junior in age and experience. In such a case, the employer needs to be particular about showing respect and gratitude to the employee for devoting his professional years to the company and make sure to commemorate his achievements in the letter.

The Retirement letter from employer to the employee should be courteous and must show sincere appreciation of the employee. It should not sound pretentious. However, despite the genuine show of affection and gratitude, the letter should not cross its professional boundary and maintain a formal, yet polite tone.

Tips for Writing a Retirement Letter from Employer to Employee

The letter should be formal in appearance.
These letters should show respect for the receiver as it is usually written for a top-level officer.
All the information should be mentioned clearly without any inaccuracy.
The letter must on no account sound like a dismissal. The letter should put forward the employer’s lament at the employee’s departure, but should also be hopeful of his future happiness.

Retirement Letter From Employer to Employee Template

Use our free Retirement Letter from Employer to Employee to help you get started. If you need additional help or more examples, check out some of the sample letters below. The following is a template for a Retirement Letter from Employer to Employee Template.

From,

___________

Date: __________ (The letter is written on this very date)

To,

__________

Subject: Retirement letter to the employee

Respected Sir,

This is indeed a matter of huge sadness that we are going to start the process on your retirement which will be effected from __________(date), according to the policies of our company.

I want to acknowledge the invaluable services that you have provided to the company in the past __________ years. You have been one of the most sincere, devoted, and hardworking individuals of the company. You have given your precious contribution to the growth of the company.

We are going to miss an individual with a stature like yours in the future.

I would also like to wish you all the very best, happy, and peaceful retired life.

With warm regards and best wishes.

Yours Sincerely,

____________

Name and signature

Sample Letter

The following is a sample of a Retirement Letter.

From,
Canvas Goods,
Cambridge, USA

Date: February 12, 2001

To,
John Mueller,
Anna-Str, 4
Cambridge, USA

Subject: Retirement letter

Dear Sir,

On behalf of our company, we must inform you with a heavy heart that you have been given freedom from all your services. You have been an incredible employee all these years. You have served the company for more than twenty-five years, without any complaint or discrepancy. You received the best employee award six times in the last ten years.

Your intelligence and experience will be missed. There have been many cases when the company has relied on your instincts to make crucial decisions and emerged successfully. We cannot be more obliged to you. We have settled your accounts and wished you all the luck in the world.

I am thanking you.

Yours Faithfully,
Friederich Hoffmann, (Head of HR)
Canvas Goods

Email Format

The following is an Email Format to be followed for a Retirement Letter from Employer to Employee.

To: name@email.com
From: name@email.com
Subject: Retirement letter