It ‘s hard to eliminate rumors completely either from society or an organization. Any great effort to stop rumors completely in an organization can draw a rigid and intolerant seeming reaction from the management of the team. This can even work against the interest of the organization and can put an adverse impact on its productivity and can tarnish its image. So writing a letter in response to a rumor can be very much useful in these kinds of situations which can convince the people that the rumor is not true and at the same time maintain the reputation of the organization.
However, as the saying goes, there is no smoke without fire, attempts to eliminate rumors could instead lead to reinforcement. Therefore, when circulating a letter in an organization to dispel a rumor, it is important to support your claim with facts and evidence. Propagandising can be fatal for the reputation of the organization and can also lead to mistrust of the authorities among employees.
Tips For Writing A Letter To Respond To Rumours
- Once a rumor starts, it ‘s hard to control. It is better to reduce such incidence by keeping the people in the organization informed through a proper response letter.
- The response letter should be written in such a way so that it can convince people of the artificiality of the rumor.
- The best way to write such a letter is to give as much related information as can be provided without compromising the confidentiality requirements.
- The letter must, however, not have any adverse effect on the readers.
Template
Use our free Letter to Respond to Rumors to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: letter to respond to rumors
Hello all,
This letter is in response to the rumor that the Senior Managers of all Departments will be provided with cars paid for by the company. This piece of information has reached me along with some distressing feedback from the employees who are, justifiably, unhappy with this biased decision. To remind you that our policy on company vehicles remains the same as it has always been and no company cars will be provided. Any changes made in the company policy will always be accompanied by an official announcement on behalf of the enterprise. So there is no need for further speculation.
I would like to say to that, that no such generosity is being shown to the employees at any post in the company since our policies about incentives and perks are very strict. Any changes made in the company policy will always be accompanied by an official announcement on behalf of the company. So there is no need for further speculation.
I request you on behalf of the company not to pay heed to such kind of rumors. We will always keep you informed of the enterprise’s decisions as and when they are taken.
Thanking You
Yours truly,
___________
(Name and Signature)
Sample Letter
From,
Head of Recruiting,
Canvas Goods,
Cambridge, USA February 12, 2001
February 12, 2001
To,
The Canvas Goods Family,
Cambridge, USA
Subject: regarding the rumor about company’s future
Hello all,
This letter is in response to the rumor that the Senior Managers of all Departments will be provided with cars paid for by the company. This piece of information has reached me along with some distressing feedback from the employees who are, justifiably, unhappy with this biased decision.Just to remind you that our policy on company vehicles remains the same as it has always been and no company cars will be provided. Any changes made in the company policy will always be accompanied by an official announcement on behalf of the enterprise. So there is no need for further speculation.
I would like to say to that, that no such generosity is being shown to employees at any post in the company since our policies about incentives and perks are very strict. Any changes made in the company policy will always be accompanied by an official announcement on behalf of the company. So there is no need for further speculation.
I request you on behalf of the company not to pay heed to such kind of rumors. We will always keep you informed of the enterprise’s decisions as and when they are taken.
Thanking You.
Yours truly,
Head of Recruiting,
Canvas Goods.
Email Format
This is the Email Format to be followed for the Response Letter to Rumours.
To: name@email.com
From: name@email.com
Subject: regarding the rumor about the company’s future
Hello,
Several employees have come to our personnel office to ask about the future of Canvas Goods.
This is to inform you; Canvas Goods is not closing its doors. Despite the last two years of loss-making, we are still committed to finding a way to continue to do business. For this reason, we have hired consultants and planners to aid the company’s strategic development.
We are trying to explore other promising avenues to keep Canvas Goods viable. We appreciate the loyalty you have shown to Canvas Goods and on no account will we be laying off. I want to make myself clear on that issue. We, at Canvas Goods, treat our employees as family members and will keep that practice on. You will be informed of further developments.
Thanking You
Yours truly,
____________
(Name of the Sender)
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