A resignation letter is a letter that is written by an employee addressing the HR official of the organization stating his resignation and also mentioning the reason for his resignation. It is a very formal and professional way of mentioning your resignation. This letter must be sent keeping in mind that the employee would be granted resignation only after the completion of the certain duration of the notice period. This notice period varies from organization to organization.
Through the resignation letter the employee actually conveys his resignation message in a formal way to the organization. Now it is entirely under the discretion of the company whether the resignation would be granted or not. Given here is a sample registration letter from an employee who is relocating and thus has to work. By submitting such a letter the employee can maintain cordial relations and will also be able to get references. It must be made sure that your letter must be polite in nature and must not arise any negative effects.
Sample Resignation Letter Writing Tips
- Keep the tone of the letter formal, informative and cordial
- Specify the date of joining the company, the period worked, and the intended last day of work there.
- Express willingness to complete tasks at hand well in time and to help make the transition smooth
- Appreciate the support and guidance received from the company.
- Do not bring in any negative statements.
Template
Use our free resignation Letter to help you get started
From,
————-
————-
Date ——— (Date of letter)
To,
———-
———-
Dear ———–,
Please be informed that I am tendering my resignation with this letter, relinquishing my post of ———————(post) at ————-(Company Name) as of ——————(last working day). Please consider this letter as the mandatory ————– (notice period) notice.
The reason for my resignation is —————————-(mention reason)
At this juncture I would like to thank the support, guidance and encouragement I have received from my colleagues and superiors at ———————-(company). My————(no.of years) here have been enriching and I have gained a great deal of experience during my time.
I have completed most of the paperwork and am confident that I can finish the remainder within two weeks. I would be happy to help in any way to smoothen the handing over to my successor.
In case of any queries, please email me at ———————(email id)
Thanking you
Yours truly
Signature and name
Sample Letter
From,
Reese Roberts
56 Rimberton Avenue
Reddington, OM
Date ——— (Date of letter)
To,
Bo Jenssen
VP Operations
Cooper Steel
Reddington, OM
Dear Mr.Jenssen,
Please be informed that I am tendering my resignation with this letter, relinquishing my post of Assistant Manager of Operations at Cooper Steel. My last day of work will be 31st August 2012, so please consider this as the 30 day notice I am required to give.
The reason for my resignation is that I am relocating to Raleigh, NC to be closer to my parents.
At this juncture, I would like to thank the support, guidance, and encouragement I have received from my colleagues and superiors at Cooper Steel. My six years here have been enriching, and I have gained a great deal of experience during my time.
I have completed most of the paperwork and am confident that I can finish the remainder within two weeks. I would be happy to help in any way to smoothen the handing over to my successor.
In case of any queries, please email me at geniereese@live.com.
Thanking you
Yours truly
Reese Roberts
Email Format
The following is the Email Format to be followed for a Resignation letter.
To: name@email.com
From: name@email.com
Subject: Resignation Letter.
Dear Mr. Jones
I am tendering my resignation with this letter, relinquishing my position as Senior Writer of Grand Publishing Limited as of May 16, 2010.
The reason for my resignation is that I shall be relocating to Los Angeles to be closer to my family.
I truly appreciate the kind support and guidance that you have shown me while working here. I have gained a lot of experience and growth, professionally as well as personally, during my five years at Grand Publishing.
Although all my current projects have been well completed before their deadlines, I am most willing to pass over my responsibilities to the next person of your choosing. It has been my pleasure to have worked with you and the colleagues at Grand Publishing during my tenure here.
Please feel free to contact me through my cell phone.
Yours sincerely
Name
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