When an organization receives a letter of resignation from an employee, it is customary for the superior or someone from the human resources department to reply to the employee, accepting the latter’s resignation. Here is a sample of such a letter.
Writing an acceptance of resignation letter (with immediate effect or short notice)? Use following sample, format and letter writing tips that will help you write a resignation acceptance letter.
Resignation Acceptance Letter Writing Tips:
- Acknowledge and indicate your acceptance of the resignation letter
- Advise the employee of formalities to be completed regarding the exit process
- Maintain a formal and cordial tone
- Mention any achievements of the employee where applicable
Resignation Acceptance Letter Template
From,
————-
————-
Date ——— (Date of letter)
To,
———-
———-
Dear ————
This is to acknowledge that we have received your resignation letter submitted on ——– (date of receipt).
I would like to inform you that your resignation has been accepted by ———————(accepting officer), and you will be relieved of your duties as ——————–(mention post of employee) from ———————–(company name) on ——————— (date of last working day) your last working day here.
Your resignation letter has been forwarded to ——————————(department/s to which letter is forwarded) for completing all the formalities with regard to your departure. [If pplicable:]You are scheduled for an exit interview on —————(date).
Please be informed your dues will be delivered to you by —————(cheque/bank transfer) on —————–(mention date)
It has been a pleasure to have you as an employee and your diligence, determination, hard work and cheerfulness will be greatly missed.
All of us here at ————– (company name) wish you every success in your new endeavour.
With best regards,
……………………
Signature and Name
Resignation Acceptance Letter Sample, Email and Example/Format
Sample
From:
Mike Logan
HR Manager
Hercules Engineering
To:
Rhonda Shimes
5373 Arlington Avenue
Lemoore, CA 13324
Date —–
Dear Ms. Shimes,
This is to acknowledge that we have received your letter of resignation submitted on 12-02-2012. I would like to inform you that your resignation has been accepted by your supervisor, and you will be relieved of your duties from Hercules Engineering on 10-03-2012, your last working day here.
Your resignation letter was forwarded to us to complete all the formalities with regard to your departure. You are scheduled for an exit interview on 19-02-2012.
A copy of your letter has been forwarded to the Payroll Department for processing your dues, and a cheque for the same will be issued to you on your last day.
It has been a pleasure to have you as an employee and your diligence, determination, hard work and cheerfulness will be greatly missed.
All of us here at Hercules wish you every success in your new endeavour.
With best regards,
______________
Mike Logan
Email Format
This is a sample of the response from the HR department of an organization, on receipt and processing of a resignation letter. The response letter indicates acknowledgement and acceptance of the resignation and advises the leaving employee to undergo the necessary exit processes before leaving the company on the stipulated day.
From:
Harry Duffield
Finance Manager
Open Communications
To:
Carrie P. Brown
1357 Arthur Avenue
Leonore, IL 61332
26th August 2010
Dear Ms. Brown
This is in reference to your letter of resignation submitted on 20 August 2010. I wish to inform you that your resignation has been approved by the organization and you will be relieved of your responsibilities at the end of your last working day on 30 September 2010.
Your resignation letter has been forwarded to the Finance Department for processing any dues and you can clear other exit procedures before the last day of work with us.
It has been a pleasure having you as one of our employees and we wish you success in your future undertakings. Company will miss your good behaviour, hard work and the heights you gave to the company with your strong determination and support.
With best regards,
_____________
Harry Duffield
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