When an employee performs well, the management recognizes the efforts and sends a letter of appreciation. It is a motivation for the employee to perform much better in future. It is a kind of recognition the employee receives from the management. This can be either awards or rewards. This will motivate them to perform better and keep continuing the good work. Employee recognition also motivates those who have not won to work better and win the next time.
The letter should mention the positive points that made the company choose him or her for the award. This will make the winner realize his strengths and also make clarifies why he or she was better than the others. The rewards must be mentioned in the letter so that the winner knows what he or she is eligible for.
Sample Employee Recognition Letter Writing Tips
- The tone of the letter should be polite.
- The letter should be formal.
- The language should be simple and easy to understand.
- The content should be short, precise and straightforward.
Sample Employee Recognition Letter Template
Use our free Sample Employee Recognition Letter to help you get started.
From,
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
Subject:__________
Dear Mr. /Ms__________ (name of the concerned person),
I am congratulating you on behalf of the management for winning the _______(give details of competition). It is an honor to the company and your team has made us proud. It is a pleasure to watch your team perform and win laurels for the company. I want to personally thank you for your excellent support and guidance for your team members. All your team members praise you for your dedication and commitment toward work.
As you are aware our company always recognizes hard work and gives due importance to talented professionals. The management wants you to lead a new team and guide them in fulfilling the requirements of the project.
You will be duly informed about the details by your manager. I hope you will continue to perform similarly and contribute towards the success of the company.
I thank you and your team for winning the award. People like you are an asset to the company.
Looking forward to seeing more such awards,
Yours Sincerely,
____________ (your name)
Sample Letter
From,
Madhav Krishnan,
General Manager,
Infotech Ltd.,
Bangalore – 560066.
2nd May 2011
To,
Vishal Kumar,
Engineering Department,
Infotech Ltd.,
Bangalore – 560066.
Subject: Employee Recognition letter
Dear Mr. Kumar,
I am congratulating and appreciating you for your success in completing the prestigious project. It is a pleasure to watch your team perform and achieve success. I want to thank you personally for accomplishing this gigantic task and become successful. It was with your guidance and support that your team could perform so well.
The management sincerely appreciates your role for the success and hopes that you will continue similarly in future as well.
Our company has been encouraging and motivating all the teams to perform well. Our management knows the value of work. Dedicated employees are always recognized for their efforts.
We once again thank and congratulate you for rendering your invaluable services to the company.
We wish you all the best for your team in their future endeavors.
Yours Sincerely,
Madhav Krishnan,
General Manager.
Email Format
Following is the sample email format for the Employee Recognition letter.
To:name@ email.com
From:name@ email.com
Subject: Employee Recognition letter
Dear Mr. / Miss ___________(Name of the person),
I, on behalf of (department name), appreciate you and our team for the efforts and sincerity in successfully handling the presentation was pleased to see the team accomplish the goals. I thank you for assisting the team and achieving the goals. It was concluded successfully with your help.
We sincerely appreciate your role in the success and hope that you will keep up the good work in the future also.
On behalf of the management we want you to know that we value your dedication towards work. Thank you for giving this company your best.
With best wishes,
Sincerely,
_______________
(Name of the person sending the letter)
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