A resignation letter is usually written to a company when an employee wants to terminate his work with the organization. Any resignation letter written to the company must be in the formal and professional language. Since your resignation comes under a professional job, certain decorums need to be maintained while writing the resignation letter to the company. The proper template and format have been mentioned below that would provide you with the guidance on how to pen down a resignation letter.
When you write the resignation letter make sure that you are courteous and polite enough to convey your resignation message. Do not use any harsh or negative language that may question your outlook on the company. Thus, we get to know that a resignation letter is a formal notice of resignation served by the departing employee to the company. It is usually submitted some days in advance so that the company has sufficient time to find a replacement so that work is not interrupted.
Resignation Letter to Company Writing Tips
- Use simple and cordial language
- Explain reasons for leaving
- State last day of work at the company and number of years worked
- Mention memorable experiences if any and request for references
- Be grateful to the company for all the memorable years spent there
- Also, you can specify how you are now a changed person with lot more experiences and knowledge. Specify that all the qualities that you have are because of the organization and your colleagues
Template
Use our free Resignation Letter to Company to help you get started.
From, (Sender’s name and address0
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Date ——— (Date of the letter)
To, (Receiver’s name and address)
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Dear —————–,
With this letter, I submit my resignation from the post of ——————– (mention your post) and serve the mandatory —————–(mention notice period) notice on ———————- (mention company name). My last day of work will be ———————-(mention date of last working day)
I am resigning from my job because I ———————-(mention the reason for resignation – higher studies, relocation, another job, illness, etc.)
I hope you understand my situation and accept my resignation. Please arrange to have my dues cleared at the earliest.
I would like to thank you and everyone at ————————-(mention company name) for their support in the——————(no. of years worked) years that I worked here. I wish the company and everyone here all the very best in the coming years.
Thanking you
Yours truly
Signatuthe re and Name
Sample Letter
From,
Martha Rodgers
317 Medusa Apartments
Memphis, TN
Date 01-10-2012
To,
Richard Castle
Manager HR
Techtronics Inc
Memphis, TN
Dear Mr. Castle,
With this letter, I submit my resignation from the post of Assistant Senior Technician and serve the mandatory one month notice on Techtronics Inc. My last day of work at Techtronics will be 01-11-2012.
While I have no complaints regarding the company, management or my co-workers, I feel my career is going nowhere, and that I am stuck in a rut. I have therefore decided to pursue higher education, and am pleased to inform you that I have enrolled at Shelmar College for a degree in Electronics. I am sure this will improve my job prospects.
I hope you understand my situation and accept my resignation. Please arrange to have my dues settled a week before my last day here as I have to pay an advance to the College.
I would like to thank you and everyone at Techtronics for their support in the four years that I worked here and wish the company and everyone here all the very best in the coming years.
Thanking you
Yours truly
Richard Castle
Email Format
The following is the email format for Resignation letter to the company
To: name@email.com
From: name@email.com
Subject: Resignation Letter.
Dear Sir,
I, at this moment, tender my resignation through this letter as the Assistant Supervisor at FarEast Outlook with effect from 18th July 2010 giving one month notice that will enable me to complete outstanding work as well as allow the handing over of other projects and tasks to my successor.
I am leaving to take up the position of Branch Supervisor at Manor Garments which offers me further opportunities to expand my professional development.
I wish to convey my sincere appreciation to the company and all who have supported me during my time here. I have learned a lot in the past three years which have contributed to my personal and professional growth.
Please accept my best regards to the company. You may contact me if you need my assistance in any way.
Yours Sincerely
Jonah Elias
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