A resignation letter is written by an employee to inform the superior/boss of his/her decision to resign from the organization by giving valid reasons or politely mentioning personal reasons for the same.
If the sender is declining a hike in salary, higher post or promotion while quitting, he/she should appreciate the offer, politely refuse and then information about his/her decision to resign. Nowadays, it is only common to switch from one company to another for better opportunities and growth.
The letter should include the reasons for resignation but also include a thank you to all your colleagues and boss through your journey.
Apart from this, including details about your replacement and the knowledge transition information, in brief, would be a good gesture. To communicate the resignation along with the reasons, a resignation letter would be the ideal medium. A well written & professional resignation letter helps to maintain amicable relations with the company after leaving.
Resignation Letter Formats Writing Tips
- Start by mentioning your duration of stay and current post/designation in this organization.
- Request your superior/boss to treat this letter as a notice of resignation.
- Briefly state reasons for resigning.
- Furnish name, designation, and date of joining the new organization.
- Mention that you will cherish your stay and furnish contact details.
- End by wishing colleagues and the organization a bright and prosperous future.
Resignation Letter Format Template
Use our free Resignation Letter Formats to help you get started.
From,
__________
__________
Date __________ (date of writing letter),
To,
______________
__________________
SUBJECT: Resignation.
Dear Sir/Madam,
I have worked in this organization for the past _______(mention tenure) and am currently serving as ________(mention current post/designation). Please treat this letter as ________(mention period) notice for resigning from my current capacity in this organization.
_________(briefly state reasons for resigning). I will be joining _________(name of new organization) as_________(state post/designation) with effect from_________(date o the joining new organization).
I will always cherish my tenure in this organization and take along valuable lessons learned from seniors and juniors. I am looking forward to serving the new organization with similar zest and sincerity.
My contact details _______(furnish contact details) . I wish my colleagues and this organization a bright and prosperous future.
Yours Sincerely,
__________ (your name)
Resignation Letter Format Sample
The following is the sample of the Resignation Letter.
From,
Rajan Pillai,
PRO,
Suntech Pvt Ltd,
Newtown.
12th September 2013.
To,
Thomas Erwin,
Managing Director,
Suntech Pvt Ltd,
Newtown.
Sub: Resignation from the post of PRO.
Dear Sir,
I have worked in this organization for the past twelve years in various capacities and am currently serving as PRO. I request you to treat this letter as a notice of one month and as a formal request for permission to resign from my current capacity in this organization as per company regulations.
I have to relocate to Michigan due to pressing family commitments. I will be joining DeltaPro Pvt Ltd as Head Accounts Section with effect from 18 October 2013.
I will always cherish my tenure in this organization and take along valuable lessons learned from seniors and juniors. I am looking forward to serving the new organization with similar zest and sincerity.
I will leave my contact details with your office and be glad to hear from you all in the future. I wish my colleagues and this organization a bright and prosperous future.
Yours Sincerely,
Rajan Pillai.
From,
John Pearlmutter,
21, Archer Drive,
San Jose, CA.
Date: 17.09.2013
To,
Lanie Parish,
HR Manager,
Guildmere Resorts.
SUBJECT: Resignation.
Dear Ms. Parish,
I would like to serve one month’s notice of my resignation from the post of Senior House Keeping Supervisor from Guildmere Resorts, with my last working day being 17th October 2013.
As you know, my father passed away last week, and my mother is not in the best of health. She has nobody to care for her other than me. I will, therefore, be moving to my mother’s house in Scottsdale, Arizona, next month.
It is with a heavy heart that I am informing of my decision. Let me take this opportunity to convey my sincere gratitude to the Management of Guildmere Resorts, and to my colleagues, who made working here so great.
I will be applying to hotels/resorts in the area once I get to Scottsdale. I would, therefore, like to request you to please provide a reference to make my job hunting easier.
I wish everyone at Guildmere every happiness and good luck for the future.
With best regards
John Pearlmutter
Resignation Letter Email Format
The following is the Email format that should be followed while writing a Resignation Letter.
Dear__________,(name of the receiver)
I would like to serve________(notice period served) notice of my resignation from the post of ___________(your post) from ________(company name) , with my last working day being _________(date).
I am resigning because________(mention reason for resignation).
It is with a heavy heart that I am informing of my decision. Let me take this opportunity to convey my sincere gratitude to the Management of_________(company name), and to my colleagues, who made working here so great.
I request you to please provide a reference as it will help me with my next job.
I wish everyone at___________(company name) every happiness and good luck for the future.
With best regards,
________________(your name).
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