When a professional wants to resign from the job, a resignation letter should be submitted to the concerned authorities. The reason for leaving the job should be explained very clearly in the resignation letter. This formal letter leaves the company with a strong and positive impression of you as an employee.
As a request is being made, the letter has to be drafted very carefully. it is essential to have a cordial professional relationship with the company you worked in for many reasons like keeping contacts for the future.
However, it needs to be formal and crisp. The letter not only needs to communicate the reasons for resignation but also include a thank you to all the colleagues and boss through that journey.
Apart from this, including details about the employee’s replacement and the knowledge transition information, in brief, would be a good gesture.
A well-written resignation letter helps to maintain amicable relations with the company after leaving. We have provided the samples and tips to help you write a formal resignation letter.
Professional Resignation Letter Writing Tips
- Resignation letter comes under the purview of formal letters and hence should be taken while drafting the letter.
- The language should be simple and easy to understand.
- The content should be short, precise and straightforward.
- The letter needs to communicate the last working day of the employee.
Professional Resignation Letter Template
Use our free Professional Resignation Letter to help you get started.
From,
______________
______________
______________
Date __________ (date of writing letter)
To,
______________
______________
______________
Respected Mr. /Ms__________ (name of the concerned person),
This letter is to inform you that I am resigning from the post of_________(mention designation). I took this decision because_________(give a detailed reason for resignation). Please consider this letter as an initiation of the _______ (write period) month notice period required by your organization.
I had a wonderful time in________( name of the organization you are about to leave) with my colleagues. Everyone on the team was supportive of me and helped me to excel in all fields. Your continuous encouragement to the team has motivated all of us to perform well.
At present, there are a couple of projects I am working on. I shall complete them before I leave this organization. It is a tough decision for me to leave the job here. I had considered various options before I decided to quit the job and I hope I have taken the right decision.
Please accept my resignation and inform the HR department to clear all the dues before I leave the company.
Looking forward to hearing from you,
Thanking you,
Yours Sincerely,
____________ (Your name)
From,
____________
____________
____________
Date: ____________ (the author of the letter wrote the letter on this date)
To,
_____________
_____________
_____________
Subject: A recommendation for the Scholarship program
Respected ______________ (name of the receiver),
As an ally of his family, I have had the pleasure of knowing __________ (Name of the suggested person) since he was born. He has been a spectacular scholar since the first grade. I strongly suggest him as a recipient of your scholarship accolade.
I am certain that he will continue to do well in his investigations. He is a dedicated student, and his grades have been consistently exemplary. He habitually shows great initiative and diligence; he is adept to evolve smart plans and apply them effectively. He has demonstrated admirable authority abilities. Many new scholars in his school have searched his recommendations, and numerous have distributed with me their admiration of his pleasant, boosting attitude.
Because of his drive to do well, verified adeptness, and outstanding learned achievements, he is a worthy nominee for the scholarship. If you have any questions considering his character or achievements, please communicate me. Thanking you.
Yours faithfully,
Name and signature
Professional Resignation Letter Sample
Following is the sample of a Professional Resignation Letter
From,
Narendra Kumar,
14/2, Brookbond Apartments,
Banjara Hills,
Bangalore – 560068
10th October 2013.
To,
The Head of the Department,
Designing Department,
Infosys Ltd.,
Bangalore – 560068
Dear Sir,
This letter is to inform you that I am resigning from the post of Web Designing Engineer in our company. I got an opportunity to head the designing department in another company. Please consider this letter as an initiation of the one month notice period required by your organization.
I had a wonderful time at Infosys with my colleagues. Everyone on the team was supportive of me and helped me to excel in all fields. Your continuous encouragement to the team has motivated all of us to perform well.
At present, there are a couple of projects I am working on. I shall complete them before I leave this organization. It is a tough decision for me to leave the job here. I had considered various options before I decided to quit the job and I hope I have taken the right decision.
Please accept my resignation and inform the HR department to clear all the dues before I leave the company.
Thanking you,
Yours Sincerely,
Narendra Kumar.
From,
Narendra Kumar,
14/2, Brookbond Apartments,
Banjara Hills,
Bangalore – 560068
10th October 2013.
To,
The Head of the Department,
Designing Department,
Infosys Ltd.,
Bangalore – 560068
Subject: Enquiry application for the scholarship program
Respected Sir,
As I have passed my ABC last year written tests, I am searching the sources for my higher investigations. By the explorations, I have made in Google I came to know that your organization is bestowing scholarships to diverse study activities and I accept as true that I am a right nominee for that. Thereby, I desire to know more about your scholarship programs and situation for repayment.
I have the ambition to do my XYZ degree from a well-reputed university and I wish that your organization is apt for making that dream into a reality. I desire to do my master’s investigations from your university. If you drive the catalog of your organization, I can get more data about that.
I have furthermore enclosed a self-addressed wrapper for dispatching me the submission pattern. Thanking you.
Yours Sincerely,
Name and Signature
Professional Resignation Letter Email Format
Following is the sample of a Professional Resignation Letter in an Email format.
Dear Sir,
After considering for many days, I have decided to resign from my post (specify the post) effective from (specify the date).
It was wonderful working with the team and with you as my superior. I do appreciate all your support and motivation and must say that I have learned a lot from this organization and carry the same wherever I go. I will always miss the support and fun we all had as a team.
Please accept this as the formal resignation, and I am willing to serve one month notice period as per the contract.
Please guide me with the exit procedure and handover process and what works to be taken up during the notice period.
Thank you.
Best Regards,
(Your name).
Dear Ms. Freytag,
I hereby tender this letter of resignation with effect from today. I have decided to move on from my position as Administrative Assistant to take up an offer of Administration Manager with another company.
Please allow me to record my appreciation to your esteemed organization and colleagues for the support and friendship accorded to me during my tenure here. Thank you for the opportunities to learn and develop myself professionally in the past 3 years while working in this organization.
Yours Sincerely,
Debra Manning
Respected _______________ (receiver’s name),
I am ______________ (name of the student), revising in _________ (mention your current educational status and qualification). I would like to ask you to kindly grant me a scholarship as I ____________ (mention your financial status and why do you need the scholarship). I have been maintaining certainly good learned record with more than __________ (score) GPA since my schooling and I assure you that I will present likewise in my degree course furthermore.
I desire to get into some paid work soon after the completion of my graduation to support my family. Kindly help me in _________ (mention the purpose of the letter). I am enclosing herewith the ______________ (any documents that might be needed by the authorities).
I’ll always remain grateful to you for your kindness.
Thanking you,
Yours sincerely,
_____________
Name of the sender
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