A letter of resignation is written by an employee to inform that he wants to quit the job and also state reasons for the decision if possible and specify the exact date from which the employee will not be available for work. However, it needs to be formal and crisp. The letter not only needs to communicate the reasons for resignation but also include a thank you to all your colleagues and boss through your journey. Apart from this, including details about your replacement and the knowledge transition information, in brief, would be a good gesture.
To communicate the resignation along with the reasons, a resignation letter would be the ideal medium. It is always important to have a cordial relationship with the previous company for various reasons such as handling contacts better and also for future references in the career. A well-written, professional resignation letter with prior notice helps to maintain amicable relations with the company after leaving.
Letter Of Resignation Writing Tips
- Start by mentioning your duration of stay and current post/designation in this organization.
- Request your superior/boss to treat this letter as a notice of resignation.
- Briefly, state the reasons for resigning.
- Mention that you will cherish your stay and furnish contact details.
- End by wishing colleagues and the organization a bright and prosperous future.
Letter Of Resignation Template
Use our free Letter of Resignation to help you get started.
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
Date __________ (date of writing letter)
From,
______________ (Your name)
______________ (Your address)
__________________
SUBJECT: Resignation letter.
Dear Sir/Madam,
I have worked in the capacity of__________(mention current post/designation) in this organization for the past ________(mention tenure). Since ________(briefly state reasons for resignation) I have to resign from my job with effect from_________(mention date). I request you to treat this letter as a notice_________(mention period) as per company rules.
I will miss the friends and associations I have made here. I will always remember the valuable lessons I learned from my colleagues.
I will be glad to remain associated with this firm since I have had a fruitful tenure here in every respect. In case the committee is impressed with my work, I will be glad to join back in the new set-up. My contact details are________________
I wish my colleagues and this organization a bright and prosperous future.
Yours Sincerely,
__________ (your name)
Sample Letter
To,
Edward Right,
Director,
Metmin Financers,
Newtown.
07 September 2013.
From,
Shelly Thompson,
Accounts Manager,
Metmin Financers,
Newtown.
SUBJECT: Resignation letter
Dear Sir,
I have worked in the capacity of Accounts Manager this organization for the past four years. Since my husband is transferred to another city, I have to resign from my job rather unwillingly with effect 14 October 2013. I request you to treat this letter as a notice of one month for my resignation as per company rules.
I will miss the friends and associations I have made in this office. I will always remember the valuable lessons I learned from my colleagues.
I have been informed by the Managing Committee that this organization will soon launch its operations in the place I am moving to. I will be glad to remain associated with this firm since I have had a fruitful tenure here in every respect. In case the committee is impressed with my work, I will be glad to join back in the new set-up. My contact details are; mobile no-9822774927, e-mail-shelly@tipon.in.
I wish my colleagues and this organization a bright and prosperous future.
Yours Sincerely,
Shelly Thompson.
Email Format
The following is the Email format that should be followed while writing a Resignation Letter.
To: name@email.com
From: name@email.com
SUBJECT: Resignation Letter.
Dear Sir/Madam,
I have worked in the capacity of__________(mention current post/designation) in this organization for the past ________(mention tenure). Since ________(briefly state reasons for resignation) I have to resign from my job with effect from_________(mention date). I request you to treat this letter as a notice_________(mention period) as per company rules.
I will miss the friends and associations I have made here. I will always remember the valuable lessons I learned from my colleagues.
I will be glad to remain associated with this firm since I have had a fruitful tenure here in every respect. In case the committee is impressed with my work, I will be glad to join back in the new set-up. My contact details are________________
I wish my colleagues and this organization a bright and prosperous future.
Yours Sincerely,
__________ (your name)
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