An employee submits a resignation letter when he or she wants to resign from the company. The reason for leaving the company needs to be explained in the letter. As a request is being made, the tone of the letter should be gentle. It is always important to have a cordial relationship with the previous company for various reasons such as handling contacts better and also for future references in a career. However, it needs to be formal and crisp. It should normally be delivered in advance to the appropriate supervisor or superior.
The letter not only needs to communicate the reasons for resignation but also include a thank you to all your colleagues and boss through your journey. Apart from this, including details about the employee’s replacement and the knowledge transition information, in brief, would be a good gesture. To communicate the resignation along with the reasons, a resignation letter would be the ideal medium. A well-written resignation letter helps to maintain amicable relations with the company after leaving. Below are some tips to help you write a letter with a sample copy of resignation letter with prior notice.
Copy of Resignation Letter Writing Tips
- Any resignation letter is a formal letter, and hence the words and phrases should be chosen very carefully.
- The language should be simple and easy to understand.
- The content of the letter should be straightforward and precise.
- Mention the last working day and the no. of years worked.
- Express gratitude for support received, if applicable.
Copy of Resignation Letter Template
Use our free Copy of Resignation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
Date __________ (date of writing letter)
To,
______________ (Your name)
______________ (Your address)
__________________
SUBJECT: Resignation.
Dear Sir,
This letter is to inform you that I am resigning from the post of______ (mention post) of our company. I got an opportunity to work in__________(name of the new company), and hence I decided to quit.
I take this opportunity to thank all my colleagues and the management who were very supportive and helpful. My tenure for the past___________(duration) has been rewarding. I have learned to face new challenges during my stay here in this company.
It was a tough decision for me to resign from this job. I have considered various options and decided to move on. My family members feel that I should learn to take up new challenges and grow professionally and personally. The management of this company always recognizes hard work and suitably rewards the employees. I sincerely thank the management for their encouragement.
Please accept my resignation and consider this letter as a one month notice period. If there are any other formalities to be completed, please let me know. I wish all the staff members and the management a great future.
Looking forward to hearing from you.
Thanking you,
Yours Sincerely,
_________ (Your name)
Sample Letter
To,
The Manager,
HR Department,
Country Club India Ltd.,
Hyderabad.
20th October 2013.
From,
Rajan Pillai,
PRO,
Country Club India Ltd.,
Hyderabad.
Subject: Resignation.
Dear Sir,
This letter is to inform you that I am resigning from the job as PRO in Country Clubs and I have decided to take the opportunity to join Club Mahendra Holidays Ltd.
My tenure here in the company for the past two years has been very rewarding, and I am thankful to all my colleagues for their continuous support. I grew professionally and personally in the company.
It is a tough decision to resign from this company. My family members feel that I should take up new challenges and widen my experience. I hope I have taken a right decision. The management of this company always recognizes hard work and suitably rewards the employees. I sincerely thank the management for their encouragement.
Please accept my resignation and consider this letter as a one month notice period. If there are any other formalities to be completed, please let me know. I wish all the staff members and the management a great future.
Looking forward to hearing from you,
Thanking you,
Yours Sincerely,
Rajan Pillai.
Email Format
The following is the Email format that should be followed while writing a Resignation Letter.
To: name@email.com
From: name@email.com
SUBJECT: Resignation Letter.
Dear Sir/Ma’am,
This letter is to inform you that I am resigning from the post of______ (mention post) of our company. I got an opportunity to work in__________(name of the new company), and hence I decided to quit.
I take this opportunity to thank all my colleagues and the management who were very supportive and helpful. My tenure for the past___________(duration) has been rewarding. I have learned to face new challenges during my stay here in this company.
It was a tough decision for me to resign from this job. I have considered various options and decided to move on. My family members feel that I should learn to take up new challenges and grow professionally and personally. The management of this company always recognizes hard work and suitably rewards the employees. I sincerely thank the management for their encouragement.
Please accept my resignation and consider this letter as a one month notice period. If there are any other formalities to be completed, please let me know. I wish all the staff members and the management a great future.
Looking forward to hearing from you.
Thanking you,
Yours Sincerely,
_________ (Your name)
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