Under contractual basis, it is the responsibility of the employer to pay employees the amount agreed in good time. However, in some situations, employees receive less the amount agreed upon or the payment is delayed.
Under such circumstances, an employee can write a salary request letter to ask for payment or request credit for the pending payment. This letter is addressed to the employer or the human resource manager in a company or organization.
A salary request letter is a formal document to notify the employer of pending payments. It can also be used to clear misunderstanding when payment is done is not according to the contact. Such a letter is important for documentation of irregularities in salary settlements for future reference. It is also essential because the employee can notify the employer that the salary is due when there are delays.
Tips for writing a salary request letter
- Address the letter to the relevant authority in charge of dispensing salaries
- Describe the problem precisely
- Mention the monetary discomfort resulting from the delay
- Propose a tentative date for the disbursement of the salary
- Mention the amount due for payment
- Use polite and formal language
- Ensure that you keep the content of the letter professional
- Be brief and straight to the point
- Attach relevant documents if available
Salary Request Letter Templates
Are you wondering how to approach your boss with a request for your due payment? Check out the salary request letter template and sample letters that will help you get started.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My name is ____________, I have been working with your esteemed company____________ for ____________ in the ____________ department. I have been hardworking and determined to contribute to the continued success of the company and providing our customers with quality services.
I wish to notify you that I have not received my salary for the month of ____________ amounting to ____________ as agreed on the contract and company policy. I have not had any problems with payments before and I bring this to your attention hoping for a quick response. I have tried to address the matter with ____________ department but no avail. My bank has also assured me that they have not received any payment from the company in the last ____________.
This problem is causing me monetary difficulties as I depend on my salary to settle my bills. Kindly address this matter so that I can pay my pending bills. Please accredit my account by the latest ____________.
Thank you in advance and I look forward to a favorable response.
Your Faithfully,
__________
(__________________)
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Salary Request Letter.
Dear Sir,
I am working as a ………………………..(your appointment) with your renowned company for the past….. years/months. I have always been performing my duties with utmost sincerity and dedication and have been commended for the same on numerous occasions.
I would like to bring it to your notice that the salary for the month of ………………..(salary month) has not yet been credited to me. Being a salaried employee, my complete expenses are met by this monthly salary, delay in payment of which hampers my other payment schedules. In view of the above I would request if you could please look into the matter and get my salary credited to my account at the earliest.
Thanking you in anticipation,
With Regards
Yours truly,
_____________
Name and Signature
Salary Request Letter Samples
Delayed payment can put you in monetary difficulty and you may need to write a request to your boss. Here is a good example of a salary request letter that use can use to write a formal letter.
From,
Chung Elliott,
891 San Pablo St.
Lanham, MD 20706
United States
Date:____________ (Date on which letter is written)
To,
Human Resource Manager,
Madison Insurance
164 West Madison Dr.
Rockledge, FL 32955
United States
Sub; Request for salary
My name is Deon Mcintosh, an employee with your company Madison Insurance in the department of sales and marketing. According to the company policy and contract issued to me, I am eligible for my salary on the 30th of every month. I am very grateful for the past months in this year that I have received my payment in good time.
I wish to bring to your attention that my salary for last month December 2019 of $400 has not been credited to my bank account as of today 15th January 2020. I hereby write this letter to request for my salary since I am financially constrained at the moment. I have visited my bank and they have informed me that the money has not been received.
I would appreciate if you addressed this matter personally so that I can have my salary if possible by the end of the week.
Thank you.
Yours sincerely,
__________
Chung Elliott
From,
Chung Elliott,
891 San Pablo St.
Lanham, MD 20706
United States
Date:____________ (Date on which letter is written)
To,
Human Resource Manager,
Madison Insurance
164 West Madison Dr.
Rockledge, FL 32955
United States
Subject: Salary Request Letter.
Dear Sir,
I am working as a Flight Technician with your renowned company for the past 3 years. I have always been performing my duties with utmost sincerity and dedication and have been commended for the same on numerous occasions.
I would like to bring it to your notice that the salary for the month of June 2013 has not yet been credited to me. Being a salaried employee, my complete expenses are met by this monthly salary, delay in payment of which hampers my other payment schedules. In view of the above I would request if you could please look into the matter and get my salary credited to my account at the earliest.
Thanking you in anticipation,
With Regards
Yours truly,
___________
Name and Signature
Salary Request Letter Email Formats
When you receive a salary less than the amount agreed on the contract, here is a sample salary request letter in an email format that you can customize to write a polite request.
Dear Mr. Huynh,
My name is Marylou Waller and I have been an employee with your esteemed company One Steel Manufactures for three years in the project management department. I have demonstrated hard work, determination and high-level integrity in achieving the objectives of your company.
I hereby write this letter to notify you that I have not received the full salary for November 2019 as agreed upon after my promotion to the head of the project management department last month. According to the contract I am eligible for $800 and my bank account was credited with my former salary of $500. Kindly find the attached contract for your reference. I have addressed this matter to the human resource department with no avail.
My expenses are met by my salary and this has resulted to delay in my other payments. Kindly look into this matter personally and ensure that my remaining salary is credited to my bank account at the earliest. I hope to hear from you with anticipation regarding this matter so that I can settle my pending bills.
Thank you for your consideration in this matter.
Best regards,
Shauna Lawrence
Dear Mr. Ritchie,
This is to inform you that the salary for the month of August that is due to me is yet to be credited in my account. I was waiting for the amount from past few days as it was due a week before.
You are requested to check the matter and arrange to credit my account with my August’s salary as soon as possible.
Awaiting your confirmation on the same
Thanking You,
Sincerely,
_________
Rosy McCoy
Conclusion
A salary request letter is written by an employee to inform the employer of delayed salary or payment that has not been met as agreed on the contract. When writing a request letter it is essential to use professional content and polite language.
Give details of the problem, mention that the delay is causing you financial constraint, address the letter to the relevant person, and keep it direct to the point.
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