A ‘Request’ is a humble way of asking for something or getting something done. But it does not mean that the person making a request is a weakling or cannot manage to do the work on her/his own. A request can be for leave or a loan or job, etc.
A Request Letter is a weapon in the hands of the writer wherein s/he is asking someone to give permission or agree for something to be done. It does not mean that the reader will agree to the request the moment it has been made. A Request Letter is the first step towards taking approval. Thus, through a request letter, your chances for getting the required approval or permission increase, as the concerned person identifies your sense of professionalism and manner fulness. A request letter written in the correct format with proper use of words is proof that you are a well-mannered person.
Tips For Writing A Request Letter
• A Request Letter should be written when the writer is sure of what s/he wants.
• The tone should be approval-seeking in nature.
• Since permission is being taken for a task to be done, the letter should not sound threatening.
• A persuasive Request Letter is always a better option to put up.
• A Request Letter should share with the reader what is being requested.
• It should also include the reason why a request is being made.
• The application should be a genuine one. Fibbing does not help in the long run.
• The letter should be written in a convincing yet easy to understand the language
• The tone of the letter should be indicative of the situation the writer is in.
• A Request Letter could be both an official or a personal one, so it may be typed or handwritten.
• Ensure that the letter is grammatically a perfect one, as grammatical errors give off an unprofessional vibe.
Template
A request letter helps you to seek permission or get an issue solved. Below is a sample request letter template for your ready reference.
______________
______________
______________ (Name and address of reader)
______________ (Date)
______________
______________
______________ (Name and address of Sender)
Subject: Request for car loan
Dear Sir or Madam,
I would like to introduce myself first. My name is ____________ (Name of the writer) and I have been working with ____________ (name of company) for the last ________ (number of years) years. My CTC per annum is Rs.________ (copy of pay slip attached).
I would like to buy a ___________ (car model), on-road price of which is Rs.____________. This is a request for a loan for the purchase of the car. Please let me know the amount of finance I can get for the car along with the terms and conditions of the loan.
It will be helpful to get this information at the earliest.
I look forward to hearing from you.
Best regards,
____________
(Name of the writer)
Encl: As above
Sample Letter
From,
Highland Stores
West Road
Cambridge CB3 9DR
Tel: 250-429-0002
Fax: 250-2223-160333
sahjones@mail.com
1st March 2012
To,
Mr. Douglas Davis
Blue Jay High School
15 Main St.
Cambridge CB2 1TL
Ref: Outstanding Invoice #321
Dear Mr. Davis:
I want to introduce myself first. My name is Sarah Jones, and I have been working with XYZ Pvt. Ltd. for the last five years. My CTC per annum is Rs. XXXXX (copy of payslip attached).
I want to buy a Honda City, on the road price of which is Rs.XXXX. This is a request for a loan for the purchase of the car. Kindly let me know the loan amount that can be sanctioned along with the terms and conditions for the same.
It will be helpful to get this information at the earliest.
I look forward to hearing from you.
Best regards,
Sarah Jones
Email Format
Below is a sample email for a request letter for your ready reference.
From: name@email.com
To: name@email.com
Subject: Request for a car loan
Dear Sir or Madam,
I want to introduce myself first. My name is Sarah Jones, and I have been working with XYZ Pvt. Ltd. for the last five years. My CTC per annum is Rs. XXXXX (copy of payslip attached).
I want to buy a Honda City, on the road price of which is Rs.XXXX. This is a request for a loan for the purchase of the car. Kindly let me know the loan amount that can be sanctioned along with the terms and conditions for the same.
It will be helpful to get this information at the earliest.
I look forward to hearing from you.
Best Regards,
____________
(Name of writer)
Encl: As above
Leave a Reply
You must be logged in to post a comment.