A request letter for experience certificate is written by an employee who is leaving the current employment after a contract termination, relocation or promotion to another job. Such a letter is addressed to the employer, a boss or a supervisor of a project.
A request letter for an experience certificate is important to notify your employer you need proof of working with the company in question. It is also a formal document that can be kept for record-keeping for reference if the experience certificate will not be issued straight away.
In this request letter, the employee may suggest what they want the certificate to contain in case the company does not have a precise document.
Tips for writing a request letter for an experience certificate
- Write the letter to the relevant person
- Express gratitude to the relevant party
- Give the details of what the experience certificate should contain
- State precisely the date you started and left the job
- State the capacity and department you served
- Mention the genuine reason why you need the experience certificate
- Use professional content
- Address the recipient in a polite and formal language
- Keep it brief and straight to the point
Request Letter for Experience Certificate Templates
An experience letter is important to describe the duties assigned to you in previous employment. Check out the request letter for experience certificate template and sample letters for your reference.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I hereby write to bring to your attention that I will be leaving ____________ company on ____________. I have worked with your company for ____________ years and I am very grateful for the opportunity to sharpen my skills and gain experience in my profession. It has been a pleasure working with everyone in this company.
I wish to request for an experience certificate for the period I have served in your company as ____________ in the department of ____________. Since my contract will end soon, I wish to request for an experience certificate to show the account of my experience, skills, and accomplishments in your company. I wish that the certificate will also contain information on my major responsibilities in the capacity and project I have completed.
In reparation of my exit, I have handed over my files and relevant documents to my supervisor. I have also submitted a duly filled exit form as required in the employees’ policy.
Thank you for the opportunity to work in your company and I wish you continued success.
Yours Sincerely,
__________
(__________________)
From,
__________________
__________________
Date (Date on which letter is written)
To,
__________________
__________________
Dear _____________,
I would like to bring to your kind notice that I had been working in _________________ as _________________ from ____________ to _____________. I was relieved from my duties on __________ and handed all the documents to my reporting manager ______.
Though I have settled all the claims at my end, still I have note got my experience certificate.
I would appreciate it if you take prompt action regarding this as I need to submit the same in my new organization. I am sure that you consider this matter as urgent and provide me with my experience certificate at the earliest.
Yours sincerely,
(_________________)
Request Letter for Experience Certificate Samples
Most employers require experience certificates to hire a new employee. Here is a request letter for experience certificate that you can write to your current employer to earn proof of work experience.
From,
Dora Bowers,
7271 Paris Hill Lane
Easton, PA 18042
United States
Date:____________ (Date on which letter is written)
To,
Jim Braun,
Green and Greene Associates
7586 Newcastle Lane
Canyon Country, CA 91387
United States
Sub; Request for experience certificate
Dear Mr. Braun,
My name is Dora Bowers and I worked as an intern at Green and Greene for six months from 1st June to 20th December 2019. I worked in the department of procurement under the supervision of Salvador Lambert, the procurement manager. Working in your company gave me the best experience.
I hereby write to request an experience certificate to prove my activities, duties, and accomplishments while I worked with your company. I have been shortlisted for an entry-level job with Dune Packaging Company and they are requesting proof of employment. I wish to request an experience certificate for this purpose.
Please include all the skills I have acquired, accomplishments, and projects that I participated in the experience certificate. I herewith attach a reference letter from my supervisor in your company for your reference. Kindly send me the experience certificate by next week so that I can submit it during the interview.
Yours Faithfully,
__________
Dora Bowers
From,
Dora Bowers,
7271 Paris Hill Lane
Easton, PA 18042
United States
Date:____________ (Date on which letter is written)
To,
Jim Braun,
Green and Greene Associates
7586 Newcastle Lane
Canyon Country, CA 91387
United States
Sub; Request for experience certificate
Dear Mr. Thomas,
This is to bring to your kind notice that I had been serving ABC Telecom as a Senior Technician from 05th August 2007 till 05th August 2013 in your engineering department. I was relieved from my duties on 7th August and handed all my responsibilities to Mr. Joseph who have taken my charge after my resignation.
I have worked with sheer dedication for five years in your organization, but it was very disappointing for me that I have not received my experience certificate to date. I would be very grateful to you if you could do the needful at the earliest as I need to submit the same in my new organization where I am supposed to join.
I hope that you will make my experience certificate at the earliest so that I should not feel any inconvenience in my new organization.
Yours sincerely,
_________
Peter Bob
Request Letter for Experience Certificate Email Formats
Experience certificates are essential to show the account of work experience. Here is a good example of a request letter for experience certificate that you can write to your current employer.
Dear Mr. Fisher,
This is to bring to your kind attention that I served in your company Blee Housing Finance for two years from November 2017 to December 2019. I worked as an accountant in the finance department. Working with your company is the best experience I have ever had. I hereby express appreciation for the skills and experience that have helped me perform better in my profession.
I wish to request for an experience certificate for the period I served in your company. I appreciate the opportunities you gave me that have enhanced my professional growth and added value to my work profile. I have been appointed to a new position and the selection committee has requested my work experience certificates. Therefore, I request an experience certificate for this purpose at your earliest.
I wish that you include my accomplishments, the project I completed, and the major responsibilities that I handled in this position in your company. Kindly refer to the exit form filled and signed by my supervisor for your consideration.
Kindly respond to this matter soonest.
Thank you in advance.
Kind regards,
Luisa Gamble
Dear Mr. James Seth,
This is John Doe, and I have worked for four years with the Technical department of DataCom Solutions as a senior technician for August 23, 2005, until the effects of my resignation, which was August 13, 2010. I was replaced by Mr. Harry Smith on August 14, 2010, a day after the effects of my resignation from my post.
Even though I have completed everything that needs and are expected to be settled from my end until now, I still do not have my experience certificate and my relieving letter, which will be necessary for the company that I will be working with. One month has already passed since I resigned, but my experience letter is still pending. I am positive that you will help me with this matter and I hope you can reply to the fastest that you can.
Thank you and Regards,
__________
John Doe
Conclusion
Even though every employee is entitled to an experience certificate from their employer after termination of employment, it is essential to make a humble request.
The request letter should contain details on the dates of starting and leaving employment, the department you worked in, why you need the experience certificate, and what you wish to be written on the certificate. Additionally, address the relevant party in a formal and polite language.
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