Occasionally, an employee can request an allowance if assigned duties away from the work station or to perform the duties of a coworker. Other types of allowances are housing, transport, travel, and medical allowance. Employers have provisions to manage allowances.
When an employee assumes more responsibilities, the employer can make arrangements to offer the employee allowance. Under such arrangements, the employee can write a request letter for allowance. This letter is addressed to the employer or the relevant authority responsible for making payments.
A request letter for allowance is applicable when the company has a policy that manages allowance or the employer has made such arrangements. This is a formal document to notify your employer that you are eligible for an allowance based on the current circumstances. It is important for reference to the employer of the amount of money you are requesting and the reason for the request.
Tips for writing a request letter for allowance
- Acquaint yourself with the employer’s contract or company’s policy to determine provisions for allowance
- State precisely the reason for the request
- Ensure the format and content of the letter are formal
- Address the letter to the relevant authority
- Write the letter in a professional and polite language
- Be straight to the point
Request Letter for Allowance Template
If you have been taking more workload than usual, you can request for an allowance. See the request letter for allowance template and sample letters that you can customize to your needs.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My name is ____________, an employee with your company ____________ in the department of ____________. I have worked with your company for ____________ years and I take pride in being part of your team. I hereby write this letter to request for my ____________ allowance of ____________ which is due for ____________.
I have brought this matter to the attention of ____________ but as of today ____________ the payment has not been made to my bank account. I submit all my bills in good time hence this cannot the cause of the problem.
This problem is putting me in a difficult financial position because this has been the arrangement since I joined the company. Additionally, employees in my job group ____________ are eligible for this allowance as stipulated in the employees’ policy.
I have visited the bank and they say that the payment has not been made yet. Kindly take up this issue with the relevant party so that I can have my ____________ allowance by the latest ____________. I herewith attach documents on when the last payment was made and receipts of the pending bills.
Please help me solve this matter at the earliest.
Thank you.
Yours sincerely,
__________
(__________________)
Request Letter for Allowance Samples
If you have no idea how to write an allowance request letter, check out our free request letter for allowance sample that you can use to tailor a professional and convincing letter to your employer.
From,
Dane Leblanc,
50 Corona Ave.
Fair Lawn, NJ 07410
United States
Date:____________ (Date on which letter is written)
To,
Troy Coffey,
Nampack Ltd
76 Prince Ave.
Millville, NJ 08332
United States
Sub; Request for travel allowance
Dear Mr. Coffey,
My name is Dane Leblanc an employee with Nampack Ltd in the department of occupational health and safety. I hereby write this letter with respect to the travel allowance which is due for the last month and not yet received.
I traveled to Denmark on 21st November 2019 to represent the company in a conference and workshop about the health and safety of employees’ in the workplace. The conference was a success and our company was recognized to have good policies to protect employees in the workplace.
Before I left for Denmark, the human resource manager assured me that I will get my travel allowance of $5,000 when I get back since the attendance invitation was received late. However, this allowance has not been paid as of today 30th January 2020. Kindly receive the agreement attached herewith.
Please look into this matter in person to help me solve this problem.
Thank you.
Yours Truly,
__________
Dane Leblanc
From,
Dane Leblanc,
50 Corona Ave.
Fair Lawn, NJ 07410
United States
Date:____________ (Date on which letter is written)
To,
Troy Coffey,
Nampack Ltd
76 Prince Ave.
Millville, NJ 08332
United States
Sub: Requesting for allowance
Dear Mr. Winton,
I want to bring to your kind attention that I have not received my medical and transport benefit till now. I have been serving your organization for the past ten years, and it has happened to me for the first time. I have submitted all my bills to the Accounts department in time, but till now, my allowance has not been credited into my bank account. The total amount needs to be credited $4000 for the month of July-August.
I would request you to please look into the matter and get the needful done at the earliest. I am enclosing the copies of the bill for your reference.
Your promptness in this regard will be highly appreciated.
Thanking you,
Yours sincerely,
___________
Marc Steven
Request Letter for Allowance Email Formats
Are you wondering how to approach your employer with an allowance request? Have a look at the email sample of request letter for allowance that you can use to write a professional request to your boss.
Dear HR Manager,
My name is Gus Mcintosh and I am a dedicated employee of Kevian Industries for five years. I hereby write this letter to request for my housing allowance for September to December 2019. Employees in my job group P3 are eligible monthly housing allowance as stated in the company’s employees policy. Unfortunately, I have not received my allowance for September to December.
I have submitted my monthly bills to the finance department for the above stated months but still the payments have not been made of $10,000. Over the past years, this problem has never occurred. I am in a tough position of being evicted from my house that I have lived for over ten years. Additionally, I have visited the bank several times but my account has not been accredited.
I wish to request that you look into this matter personally and do the needful. I would be very grateful to have my housing allowance by the end of the week. Please contact me on my cell 362-438-4720 if you have any updates on this issue.
Thank you in advance.
Kind regards,
Gus Mcintosh
Dear Mr. Winton,
I want to bring to your kind attention that I have not received my medical and transport allowance till now. I have been serving your organization for the past ten years, and it has happened to me for the first time. I have submitted all my bills to the Accounts department in time, but till now, my allowance has not been credited into my bank account. The total amount needs to be credited $4000 for the month of July-August.
I would request you to please look into the matter and get the needful done at the earliest. I am enclosing the copies of the bill for your reference.
Your promptness in this regard will be highly appreciated.
Thanking you,
Yours sincerely,
___________
Marc Steven
Conclusion
Different employers offer various allowance provisions to their employees. Sometimes the allowance can be delayed or not given as agreed. When writing a request for allowance, it is essential to address the recipient in a polite language, acquaint yourself with allowance provisions, and use formal content.
Additionally, be clear on the amount due, the reason for the request, and address the request to the relevant party.
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