Volunteers are people who offer themselves for any service or wish to contribute their time, effort, and sometimes money for a cause and do not expect any monetary gains in return. Volunteers are required in many fields, especially for providing relief or for empowering the poor and needy or similar community-based help. Volunteers make a real difference in the lives of people and organizations in need. Being a volunteer is a privilege and a responsibility.
In many cases, Government and non-government organizations write letters requesting for volunteers to different organizations to have enough workforce and funds to conduct a planned event successfully. Usually, the events undertaken by NGOs are social like the planting of trees, conducting blood donation camps, visiting nursing homes to spend some time with older adults, attending a seminar in backward areas on social issues and making people aware, etc.
Here are useful tips and templates of volunteer recruitment letter –
Request for Volunteers Writing Tips
- The letter should be addressed to the correct person in charge, e.g., HR heads in big firms.
- The letter should have a precise aim or subject.
- The introduction of the organization is essential, and the reason for conducting such events should be mentioned.
- The expectation from the volunteers in a particular event should be clear and precise.
- The letter should be closed with sincere thanks and appreciation of the organization from which one is seeking volunteers.
Template
Use our free Request for Volunteers letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: __________(Main purpose of writing a letter/Request for volunteers)
Dear Sir,
Being one of the best NGOs in India we take pride in telling you that we would like to select some students of your college for helping in conducting various camps for a month. Our main work is in the field of social awareness, environmental related issues, helping the needy ones, conducting various camps and seminars, and raising funds.
The selected students will be working on __________ program. Under this program, the students will be visiting the socially backward areas and will be conducting seminars and interacting with them. The students are requested to be very calm during the whole session, and the students are working on this will be get paid according to their rendered time.
Kindly bring to our notice if your students are interested in volunteering. We look forward to your cooperation in this noble cause
Thanking You,
Yours truly,
_______________
Name and Signature
Sample Letter
From,
Healthy World, NGO.
Chennai, India.
Date: Feb 20, 2015
To,
The Manager,
Social Working Group,
Chennai, India.
Subject: Request for Volunteers for Blood Donation Camp
Dear Sir,
It’s a great pleasure to introduce ourselves as Healthy World, an NGO working to provide excellent and free medical treatment to the poor and needy. We have our branches all over the world and have been certified as a volunteer organization by the World Health Organization.
In pursuance of our goals and to celebrate world blood donation day, we are conducting a blood donation camp at XYZ location, which is very near to your company’s office location on 01 Oct 2013. We would request if you could motivate and mobilize employees from your company to donate blood and help us in this noble cause. A proper blood donation receipt from the blood bank will be issued to each donor.
We look forward to your cooperation in this noble cause. Our team representative will meet you with further details.
Thanking You,
Yours truly,
Richa Martin,
Manager of Healthy World.
Email Format
The following is the Email Format to be developed for a request for volunteers.
To: name@email.com
From: name@email.com
Subject: Request For Volunteers.
Dear Mr./ Ms/ Mrs.,______(Name of the recipient)
It is a pleasure of the Kind Hearts Foundation to have had your volunteers in assisting us in our previous undertakings. I am writing to make another request for volunteers from your esteemed organization once more, as Kind Hearts has undertaken another charitable project called Feed One Clothe One.
This initiative requires a sufficient workforce in its food and clothing distribution, where every volunteer should contribute 3-4 hours per week at the distribution center. This project will last three months starting from May 2009.
Kind Hearts would be most grateful if your students and staff will respond to this request quickly to assist in this charitable project. We look forward to your prompt affirmative response.
Thank you.
Yours sincerely,
_____________(Name of the sender)
_____________(Name of the school/organization)
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