Quote letters range from service price quotation to product price quotation. An individual or company writes a quote letter to request for details about goods or services that they require. This letter is addressed to the manufacturer or supplier of goods and services.
A quote letter is written when one is requesting references regarding products or you can send requirements to the supplier. Such a letter indicates the price of a product or service, the terms, and conditions of the business.
A quote letter is important to document business transactions and ensure that the requirements of the customer are addressed. This letter helps the buyer to have details of the costs of the goods or services so that they can allocate a budget. It is also a formal way of making business communications to ensure that there are no misunderstandings.
The supplier or manufacturer can also take account of the cost of the goods and services that a customer has requested a quote for.
Tips for writing request for quote letter
- List the requirements of goods and services
- Mention the mode of business you are conducting
- Use professional and formal language
- Keep it short and concise
- Give precise details about the quote
- Describe the requirements of goods or services you need
- Use the business format
- Provide contact details that you prefer for further communication
Request for Quote Letter Templates
To make arrangements for services or goods to purchase, you must request a quote. Check out our request for quote template and sample letters that will guide you through writing a quotation request.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
On behalf of ____________ school, I write to request a quote for ____________ that you supply in wholesale. We are a school with ____________ number of students and ____________ staff. We wish to request for a quote to provide the products mentioned below at your earliest. School is resuming in ____________ weeks and we wish to have the produce by then.
Sno. Product description quantity (bags)
Please treat this as a matter of urgency. We wish to have the quote within ____________ days. Kindly also send details on the mode of payment, terms, and conditions so that we can start making the arrangements early enough. In case you have any questions or need clarification, kindly contact us on ____________.
We hope to hear from you soon regarding this quote request. We also look forward to a long-standing business relationship with you if this transaction is a success.
Your Faithfully,
__________
(__________________)
From,
_______________
_______________
Date (Date on which letter is written)
To,
_____________
_____________
Sub:______________________________
Dear Mr.____________,
This is to bring to your kind attention that we are running a ___________________ plant in ___________________ area. We would be very grateful to you if you could provide us the quotation of the following parts on urgent basis. We would be requiring ___________pcs in the initial state. Please find below the details:
Sno Product Description Quantity
We have recently got such a big order and your promptness in sending us the quotation for the above mentioned products will definitely benefit both the companies.
I hope to have an early response from you.
Yours sincerely,
(____________________)
Request for Quote Letter Samples
To allocate a budget for the amount to money to allocate for an order, you can ask for a quote. Have a look at our free sample of a request for a quote that you can customize to meet your needs.
From,
Reba Whitaker,
9816 West Manchester St.
Cordova, TN 38016
United States
Date:____________ (Date on which letter is written)
To,
Raymundo Travis,
Elegant Hotel
93 Ryan Street
Jackson, NJ 08527
United States
Sub; Request for a quotation
Dear Mr. Travis
This is to bring to your kind attention that I am hosting a dinner party on 27th November 2019 at my home along West Manchester St. house number 394. I wish to request for outside catering services to provide cooking and serving to one hundred and fifty guests. Kindly provide me with a quote for the following services detailed below
Sno Service description Quantity
- Cooking (appetizer, main course, dessert) for 150 guests
- Serving –
- Cleaning –
- Cutlery for hire for 150 guests
Please treat this matter with urgency and provide me with a quote by next week. Also include the terms and conditions regarding making payments so that I can make arrangements early enough. Please contact me through my mobile 649-493-8392 or email rebawhitaker@gmail.com if you have questions or need any clarification.
Kindly send me a quote for the above-mentioned items at your earliest. Thank you, I look forward to your prompt response.
Yours Sincerely,
__________
Reba Whitaker
From,
Reba Whitaker,
9816 West Manchester St.
Cordova, TN 38016
United States
Date:____________ (Date on which letter is written)
To,
Raymundo Travis,
Elegant Hotel
93 Ryan Street
Jackson, NJ 08527
United States
Sub; Request for a quotation
Dear Mr. Thomas,
This is to bring to your kind consideration that we do assembling of manufactured auto parts in Mercedes and BMW. Our plant is situated in the New Jersey Industrial Division. We are in urgency of the following parts mentioned below for BMW.
Sno Product Quantity
1. Wipers 1000
2. Side Mirrors 1000
3. Headlights 1000
We would request you to kindly consider this matter as urgent and send us your quotation with terms and conditions regarding payment at the earliest as we are in the process of completing our deadline. We would be placing a minimum order of 1000 pcs. Each.
Your prompt action is this regard would be highly appreciated.
Yours sincerely,
___________
Mr. Peter Pereira
Senior Manager
Sterling Automotives
Request for Quote Letter Email Formats
Emails are the most effective way of requesting a quote from a supplier. Here is a good example of a request for a quote in an email format that you can use to get information on how much you budget for.
Dear Galloway,
We Fair Kitchenware, hereby write regarding your company’s manufacturing of kitchen products. Your products meet our business requirements and we would like to request a quote of the items mentioned below. We would be glad if you sent a quote on our requested goods as soon as you can preferably within three business days.
Sno. Product description quantity (pcs)
1 Ceramic plates (white) 500
- Ceramic cups (white) 800
- Stainless steel spoons 400
- Stainless steel butter knives 200
- Stainless steel forks 400
We have a large order to supply these products in one month and we wish to deliver these products to our customers on time. Please treat our request as a matter of urgency since we have limited time. We would appreciate it if you could include the terms and conditions for making payments so that we can begin the process.
Kindly contact us through our email fairkitchenware@yahoo.co.uk for any business transactions regarding these items. We would appreciate it if you send us the quote in the above-stated deadline. We hope to establish long term business relationship with your company
Thank you.
Best wishes,
Alba Pierce
On behalf of Fair Kitchenware
Dear Mr. Pickering
We understand that your company manufactures some products that fit our business requirements, and would like to request a quotation on the following items. We would appreciate your sales quotation for the listed topics below before the end of the week for our acquisition consideration.
Products Description Unit
Plastic base For Cooking Utensils 1000
Teflon support For Pans and Pots 1000
Stainless Steel For Storage Containers 1000
Please note that CookWell Ltd would require a monthly 1000 units of each item requested above. As we are rushing for a confirmed order, we would appreciate a prompt response from you before the mentioned deadline.
We hope that this can be the start of a long-lasting business relationship.
Yours Sincerely,
__________
Sandra Bally
Production Manager
CookWell Ltd
Conclusion
Requesting for a service or product quote is important to know the budget you will allocate for the things you want to order. It is also a way of initiating a business transaction. In a request for a quote you should highlight the products’ or services’ descriptions, request for suggestions, describe the urgency of the quote and the method of communication preferred in future transactions. Professional and formal language is essential.
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