Information deals with gathering knowledge about someone or something. It may be facts or details about a subject. In short, information is the answer to a question of some kind. When one require any information regarding any subject, writing an information letter is the best option. Many times, agencies don’t disclose information to the public, and they are kept confidential. But if a person needs any information regarding that, he/she can write a request letter to request the information or asking the document of information.
Many times, agencies don’t disclose information to the public, and it is kept confidential. But if a person needs any information regarding a topic, he/she can write a request letter for the same. The sample letter below has been written to collect information about the money spent on underprivileged newborn vaccinations under a newly launched government scheme.
Information Request Letter Writing Tips
- First and foremost, you should express sincerity while gathering information through the letter.
- You must make the agency aware of why you are asking for this information.
- If you are writing a letter to a government organization, then assure them that the gathered information will not be disclosed and will be kept confidential.
- Once you have completed writing the letter, please recheck it so that if you want to incorporate any new information, you can do it at this point.
Information Request Letter Template
Use our free Information Request letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
____________
____________
____________.
Date: ___________. (Date on which letter is written)
To,
_______________
_______________
_______________.
Sub ___________________. (Main purpose of writing the letter/ Requesting information on_____)
Dear __________,(Sir/Ma’am)
As you are aware, a huge calamity occurred in _________________ (mention place). People are struggling for their lives. There has been tremendous damage in the form of _____________ (give details related to specific damage.)
It is common knowledge that the government has decided to give ________ (name of the funds or the schemes) for the rescue and stabilization of these people. However, not much activity is being seen . I would be really grateful if you could provide me with details of how this money is being utilized to serve those in need.
I assure you that the information will be kept confidential. Your promptness in this regard will be highly appreciated.
Thank you.
Yours sincerely,
________________ (Name and signature)
________________ (Name of the organization)
Sample Letter
From,
Print Media,
California, USA.
Date: April 18, 2005
To,
Brandon Thomson
Public Health and Welfare Department
Ohio Government,
Ohio, USA.
Sub: Requesting information on vaccinations for underprivileged new-born children
Dear Mr. Thomson,
I believe that you are aware of the funds being generated by the Government for the vaccinations of underprivileged newborn babies residing in Ohio District. The majority of people living in this area are struggling for their bread and butter, so the government has launched a new scheme, i.e., Bright Future, to give free medication and vaccinations to the newborns in the area. I would be very grateful if you could provide me with the details of how the money is being utilized under the scheme and how many newborns have benefited from the same.
I assure you that the data will be kept confidential. Your promptness in this regard is highly appreciated.
Thank you.
Yours sincerely,
Albert Pinto
Journalist at Print Media.
Email Format
The following is the email format to be followed for an Information Request Letter:
From: name@email.com
To: name@email.com
Subject: ________. (the Main purpose of writing mail/ Requesting information for the funds collected for flood victims)
Dear ________, ( Sir/ Madam/ Name of the recipient)
You are aware of the recent devastating flood in Bihar. For rehabilitation and relief, a large sum of funds was collected for the flood victims.
I wish to know the amount of money that was collected and how it was disbursed to the flood victims. I am sure you will provide me with the information under the “Freedom of Information Act.” Also if you have some pictures or other documents related to this, kindly forward these to me.
I’ll be grateful to you for this act.
Thanking you,
Sincerely,
____________. (Name of the sender)
Leave a Reply
You must be logged in to post a comment.