The word donation is defined as a gift given for a charitable purpose or to benefit a cause. A donation has various forms, from cash offerings to rendering services, providing emergency relief, development aid support and medical care needs. The objective of writing this letter is to request a donation from a company for a charitable cause.
Companies usually give donations to NGOs to gain an exemption from paying tax. Therefore, through this letter, you can make aware the organization that by doing so, they will be benefitted. You can also tell them that the money donated will be utilized for a good cause and they are free to ask for the details. Sometimes donation can also b e requested for the school or Church. In the following donation request letters, we will be dealing with the most common type of donation, i.e., cash offerings.
Donation Request Letter Template Writing Tips
- First and foremost, it is vital to present your request sincerely by making the letter simple and precise.
- You should clearly state the reason behind your request with politeness.
- You should also enclose documents supporting your request with the letter.
- The wording of the letter should be such that the reader truly empathizes with your request.
- Do thank the reader in advance for their support and help.
- Once you have completed writing the letter, please recheck the same for spelling mistakes or punctuation errors.
Donation Request Letter Template Template
Use our free Donation Request Letter Template to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_______________
_______________
Date: ___________ (Date on which letter is written).
To,
______________
______________
Sub: _______________(Main purpose of writing the letter/ Requesting donation for).
Dear (Sir/ Ma’am)___________,
This is to bring to your kind attention that we are proudly running an NGO by the name of _________________(mention name of your NGO) which aims at _______________________(mention the purpose of the NGO). Recently, we have added some more _____________ to our NGO. Our NGO aims at providing equal treatment to everybody who has taken shelter at our place. We would be very grateful to you if your organization could actively participate in this noble cause by donating __________(mention the amount). Through this charity, you will be bringing smiles to many faces.
We hope to get a positive response from you as always.
Thank you.
Yours truly,
(________________)
(Name and designation)
Sample Letter
From,
Serving Humanity Foundation
California, USA.
Date: October 16, 1999
To,
Mr. Abraham Douglas,
The Architect Ltd.
California, USA.
Sub: Requesting donation of $4000 to get medicines for the cancer patients
Dear Mr. Douglas,
We truly feel proud to introduce ourselves. We are running an NGO by the name of Serving Humanity that takes care of those cancer patients who are economically not sound enough to buy medication for their treatment. Our NGO aims to serve these people. They are provided with the best medical amenities at our NGO so that they can fight this deadly disease.
This year, some more patients have taken shelter at our NGO. We would like to request you to participate in this noble cause by donating $4000 actively. Your effort in this regard will be truly appreciated. Through this donation, we will be in a position to get medicines for these patients and provide them with the best medical amenities.
We hope to get a positive response from you as always. Please find enclosed the form along with this letter. We request you to kindly fill in the same.
Thank you.
Yours truly,
John Fernandez
Trustee at Serving Humanity Foundation
Email Format
The following is the Email format to be followed for a Donation Request Letter.
From: name@email.com
To: name@email.com
Subject: __________( main purpose of writing the letter/Request for granting Donation of $1000 for Orphanage Home Renovation).
Dear Mrs./Mr./Ms.,________.
We, ____________(Name of the organization), are a reputed NGO that prides itself in looking out for the needy in our nation. Every year, ______________(name of the organization) will select a charity group to have its needs met through the cooperation of respectable corporations like General Leverage Ltd.
This year, we have identified an orphanage outside the city whose building is in dire need of repairs. The 20-year-old building, which houses 18 children, stands in a dilapidated condition.
As such, ______________(Name of the organization) would like to request a donation of _______(total amount of money) from ______________(name of the company) for the repair and renovation works on this orphanage building, so that it is more comfortable and conducive for the children’s development.
Should you agree to this cause, please fill in the attached donation form for the requested amount for further action.
Thank you.
____________(Name and signature).
____________(Name of the organization).
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