Life is not always smooth. It is always difficult to retain a job than to get a new one. Doing a job with all the responsibilities is much more difficult than getting a new one. An employee can be reprimanded if he does not fulfill the job responsibilities or if he has misbehaved. The reprimanding of an employee for breach of policy is an official letter that is written to the employee or the department head who mentors that employee if he has not worked according to the policies of the company or has broken them. These letters are also written if the behavior or any action of the employee is not according to the policies of the company.
This is a type of formal letter and should be written in the most professional of manners. The tone of the letter should express dissatisfaction and should discuss clearly, the reason for the reprimand of the employee. It’s better to keep the letter short and to the point and in no way should express your frustration in an unprofessional manner. No language should be used that is offensive. At the same time, the letter shouldn’t be weak; it should be firm and a reflection of your authority and command over the organization.
Reprimand An Employee For Breach Of Policy Writing Tips
- The letter should be to the point and short.
- The letter should be typed and formal.
- The letter should address the exact person.
- The letter should give appropriate reason to reprimand the employee.
- There should be no abusive language.
- The letter should be written subtly.
- The language of the letter should be simple.
- The consequences of breaching the policies should be mentioned.
Reprimand An Employee For Breach of Policy Template
Use our free Reprimand an Employee for Breach of Policy to help you get started.
From,
________________ (name , and address of the sender)
________________
_________________
To,
__________________ (name , and address of the receiver)
_________________
________________
Dear ___________, (name of the receiver)
This is to inform you __________________________ (mention the action of the employee against the policy of the company).
The customer_____________________________(restate the action of the employee).
This is totally against the policies of our company. No one in our company is allowed ________________ ( state the terms of your policy).
We thereby are issuing you the termination letter.
Sample Letter
To,
Mr. Ramesh Singh,
Sales Dept. Head,
ABC Infosystems
From,
Kamal Kumar
Manager
Abc Infosystems
Dear Ramesh,
This is to inform you that one of your sales executives has behaved very badly with our customer Mr. Jayant Patel. In addition to it, we have also heard that he has given some confidential information about our company to some external agents. We have sufficient proof against him.
The customer had called him up on Sept 14 but your sales representative avoided by saying that he is too busy to attend to him and his queries. This is totally against the policies of our company. No one in our company is allowed to pass on any confidential information or insult any of our customers.
We want you to handle the matter and to act against the sales personnel. Please issue him the termination letter.
Sincerely,
Kamal Kumar
Email Format
The following is the Email format that should be followed while writing a Reprimand an Employee for Breach of Policy Letter.
To: name@email.com
From: name2@email.com
Dear Ramesh,
This is to inform you that one of your sales executives has behaved very badly with our customer Mr. Jayant Patel. In addition to it, we have also heard that he has also given some confidential information about our company to some external agents. We have sufficient proof against him.
The customer had called him up on Sept 14 but your sales representative avoided by saying that he is too busy to attend to him and his queries. This is entirely against the policies of our company. No one in our company is allowed to pass on any confidential information or insult any of our customers.
We want you to handle the matter and to act against the sales personnel. Please issue him the termination letter.
Sincerely,
Kamal Kumar
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