A Letter to Reprimand an Employee for Poor Performance is written to an employee of the organization in which he or she is working. Such a letter could be issued in situations when the employee has been inactive and has not made any progress or improvement. Also, this is an official written reprimand for the employee’s failure to present the purposes of his/her place appropriately to safeguard the confidential information he/she has come by about the workers who report to him/her.
Disclosing information, that was distributed to him/her in confidence by a worker, to other workers, is a violation of the confidentiality privileges of the employee. It is also a breach of the employee’s anticipated and entrusted managerial role. This letter also works as evidence that the organization is aware of the misconduct on the part of the employee and has, therefore, alerted the employee too. Such a letter not only informs the employee of the formal reprimand that he/she will be subjected to but also suggests how the employee can change and improve his/her behavior.
Letter To Reprimand An Employee For Poor Performance Writing Tips
- The Letter must clearly state the issue for which the letter is written.
- The employee must be appreciated for his/her previous performance.
- The letter must be written in a formal and serious tone.
- The letter should provide an opportunity for the employee to justify his/her misconduct.
- Avoid making any spelling mistakes and grammatical errors.
Letter To Reprimand An Employee For Poor Performance Template
Use our free Letter to Reprimand an Employee for Poor Performance to help you get started.
From,
__________
__________
__________
__________
Date: ______ (Date on Which the Letter is Written)
To,
__________
__________
__________
__________
Subject: Reprimand letter
Dear _________ (Name of the Receiver),
I have, habitually, treasured your promptly reaching to work. Although, after reviewing the monthly presentation record, it is clear that you have one time afresh failed to ____________ (Mention About the Poor Performance of the Employee). I thought, after our consideration last month, that you were committed to ___________ (Mention About the Commitment Made by the Employee). It would be agreeable that we should set up some clear hourly output goals in alignment to boost your daily output.
If you have any remarks or questions about these goals, please contact me for rectification. I would be satisfied to obtain your input, and further suggest how you can advance your output rate.
Thanking you.
Yours truly,
____________ (Name and Signature)
Sample Letter
From,
Executive Director,
JP Research Centre,
Tower-A, Sector 16,
Noida,
Uttar Pradesh-110048
March 30, 2017
To,
Riddhi Khurana,
A-5/11,
Saket,
New Delhi-110017
Subject: Reprimand letter
Dear Mrs. Riddhi Khurana,
I would like to praise you for your sales presentation last month. You exceeded your goals in every class except one.
However, there is disappointing news along with this good one. It is very disheartening that you have misbehaved with one of the customers and also made use of derogatory terms, this week, on March 27, 2017. In this enterprise, proper conduct of behavior is one of the conditions more significant than the satisfaction of the customers as well as the workers. Hence, I must inquire you to gravely analyze your behavior.
I gaze ahead to gathering with you next week. If you have any words to say about this before, then feel free to fall by my agency.
Thanking you.
Yours truly,
Philip Smith,
Executive Director,
JP Research Centre
Email Format
The following is the Email Format to be followed for a Letter to Reprimand an Employee for Poor Performance.
To: name@email.com
From: name@email.com
SUBJECT: Reprimand letter
Dear _________ (Name of the Receiver),
I have, habitually, treasured your promptly reaching to work. Although, after reviewing the monthly presentation record, it is clear that you have one time afresh failed to ____________ (Mention About the Poor Performance of the Employee). I thought, after our consideration last month, that you were committed to ___________ (Mention About the Commitment Made by the Employee). It would be agreeable that we should set up some clear hourly output goals in alignment to boost your daily output.
If you have any remarks or questions about these goals, please contact me for rectification. I would be satisfied to obtain your input, and further suggest how you can advance your output rate.
Thanking you.
Yours truly,
____________ (Name)
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