Release Letter - Sample and Tips

Release letters are written to inform or state that an employee is being released from his/her duty. The release letters may be written after the employee has finished his/her contract may be any other reason. The letter is written by the higher officials and the employee who is leaving the job for his/her the letter is very much essential.

The employer writes a Release letter to his employee, which indicates his wish to resign or leave the company. A release letter also comes in handy when the boss is willing to release the employee before the specified date of exit.

The letter must be written entirely in a formal language because this falls under the formal letter category. The writer must give a concrete reason for releasing the employee so that it is clear enough for the employee why he/she is being released.

Release Letter Writing Tips

The letter must clearly state the reason why the employee is being released.
The letter must also state that all the official belongings that the employee has must be returned to the office.
The Closing paragraph must clearly state that all the debt of the employee must be paid before releasing the employee.
The language must be completely formal, and the letter must be written in a severe tone.
Include sentences like kindly do knowledge transfer with relevant documents to Mr./Ms. ____ with a copy to Mr./Ms. ____ or undersigned.
You may add any other clause according to the terms and conditions of the employment.

Release Letter Template

Use our free Release Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.

From,

__________

Date: ______ (the date in which the letter is written)

To,

__________

Subject: Release letter

Dear _____ (name of the receiver)

This is to certify that Mr. ______, (name of the person who is being released) has worked for me as household helper since ______ (time from which the person is in the job); and she accomplished her 2-year agreement on ______ (type of job).

Mr. ____ (name of the person who is being released)’s primary obligations here were ______, _______, _____ and ______ (list of the jobs which were performed by the person). Throughout his service with us, he proved to be a dependable and responsible individual, and he presented his obligations to my complete satisfaction.

Delight communicate the undersigned at ___ (telephone no. or e-mail) if you need further data considering her performance.

Thanking You,
Yours Truly,

___________
(Name and Signature)

Sample Letter

Given below is a sample of a release letter.

From,

Anand Ahuja
CEO
Justice Corporations

Date: DD/MM/YYYY

To,
Rahul Pahuja
HR
Justice Corporations

Subject: Release Letter

Dear Sir,

This is to inform Mr Rahul Pahuja that the company has decided to release you from the job because as per the contract your service of 5 years is being completed in our business.

We are very much happy that you have worked with us for these five years and have shown some excellent work. Your work in the last project was also excellent, and all the higher officials have appreciated your work.

You were a very responsible person, and you have always worked as per our requirements.

Thanking You,
Yours Truly

XYZ

Head of Human Resource Department.

Email Format

Following is the email format of a Release Letter.

To: name@email.com
From: name@email.com
Subject: Release Letter to an employee

Dear Mr. / Mrs. ______

This is to inform Mr. _____ that the company has decided to release you for the job because as per the contract your service of _____ years is being completed in our company.

We are very much happy that you have worked with us for these ____ years and have shown some excellent work. What you work in the ____ project was also very good, and all the higher officials have appreciated your work.