Writing a general reference letter is different from other types of applications, as this letter provides information about the candidate from the candidate’s previous company, provides information on character and abilities, achievements and gives personal views about the candidate. Reference letter can be required for many reasons, such as schools often require a reference letter as a part of an application and organizations often ask for a reference letter for candidates under consideration. A recent graduate will also need a reference letter from his or her professor if the organization he wishes to work for, asks for it.
The letter becomes essential when someone is really in search of a job in any company. The letter is addressed to the head of the company, recommending another person who is in need of the job. The letter contains all the qualification, job experience and character details of the person so that the company does not hesitate to appoint the person for the job. However, general reference letters are not always for job purposes, as they may be written for many other purposes too.
General Reference Letter Writing Tips
- The letter is written formally since it is being addressed to a person of repute and respect.
- The addressing of the letter must be done carefully as this involves the career of a person.
- The letter must contain all the required details for the respective post or job.
- Providing any wrong information may lead to rejection. Thus, one must be very careful and cautious while drafting this letter.
General Reference Letter Template
Use our free General Reference Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
Date: ________ (date of writing the letter)
To,
__________
__________
__________
Subject: Reference letter for a job
Respected ________ (name or designation of the person),
I hope you know that before joining your company I’ve worked for another company, namely _________ for _______ years. There, my co-worker _________who held the post of ________is looking for a job change that might give him a career boost. As we have the position of __________(vacant position) vacant, I would like to suggest his/her name for the same. He/She is an efficient worker and there are no doubts about his skills and experience in this particular field.
He has been giving his best for the previous company, and I hope he’ll do the same for your company if you appoint him for the job.
All of his character details, as well as qualification details, have been provided with the letter. Please, find it enclosed.
Hoping to get an acceptance from you,
Yours faithfully,
_____________(Name and signature).
Sample Letter
From,
Paul Mendes,
General Manager – Sales,
Lubrizol Pvt. Ltd,
Mumbai.
Date: 3rd March 2017
To,
Harshavardhan Patil,
Managing Director,
Lubrizol Pvt. Ltd,
Mumbai.
Subject: Reference letter for the post of Executive Manager – Sales.
Respected Sir,
As you maybe aware that, before joining your company I’ve worked for another company, namely Yellow Techno Solutions Pvt. Ltd. for six years. There, my co-worker Sandeep Anand who held the post of Assistant Manager – Sales is looking for a job change that might give him a career boost. As we have the position of Senior Manager – Sales vacant, I would like to suggest his name for the same. He is an efficient worker, and there are no doubts about his skills and experience in this particular field.
He has been giving his best for the previous company, and I hope he’ll do the same for your company if you appoint him for the job.
All his details, including previous CTC as well as qualifications, have been provided with the letter.
Please, find them enclosed.
Hoping to get an acceptance from you,
Paul Mendes.
General Manager.
Lubrizol Pvt. Ltd.
Email Format
Below is the Email format for a General Reference Letter to help you get started.
From: name@email.com
To: name@email.com
Subject: Reference Letter for a Job.
Dear Sir/Madam,
I hope you know that before joining your company I’ve worked for another company, namely _________ for _______ years. There, my co-worker _________who help the post of ________is looking for a job change that might give him a career boost. As we have the position of __________(vacant position) vacant, I would like to suggest his/her name for the same. He/She is an efficient worker, and there are no doubts about his skills and experience in this particular field.
He has been giving his best for the previous company, and I hope he’ll do the same for your company if you appoint him for the job.
All of his/her character details as well as qualification details have been provided with the mail, for your convenience. Please, find them attached.
Hoping to get an acceptance from you,
Thanking you,
_____________.
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