Request for Proposal Letter - Samples, Templates & Tips

This letter is usually written when a company wants to extend the contract with another company after observing their services. There are many companies that outsource their work to other companies. In that case when a company outsources a work to other company and if that company likes it then they make it a point to continue the same relation with them. In case there is a contract signed the company extends the contract in order to avail the services of the other company.

Here are some tips along with letter samples to help you write a letter of request for business proposal, proposal cover letter, or request for proposal project.

Request for Proposal Letter Writing Tips:

Mention all the details precisely
Do not make spelling and other grammar errors
Mention every single detail about the contract well
Keep the tone of the letter formal and simple do not deviate from the topic
Do not change the topic of the letter
Keep it simple and to the point

Request for Proposal Letter Template

Use our free Request for Proposal Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Request for Proposal Letter

Dear _____(Sir or Madam)

I Mr. …………….(name of the sender) is writing this letter to you to request you to you to extend the contract that was initially for a period of …..(Number of years). We are impressed and would be glad to work with you more for 5 years. In these two years we have gained huge amount of profit and believe that working with you more for five years will help our business reach greater heights.

We are keen to work once again with you, and this decision was taken by our management in the recent board meeting. Will be waiting for a positive response from your side till then good luck.

Yours Truly,

______________

Name of the organization
Sign of the organization manager

Download Template (Doc and PDF)

Request for Proposal Letter Sample, Email and Example/Format

Check out the sample letter mentioned below:

From,

Dev Das
Scalium Digital
Mumbai

Date: 20-06-2016

To,

Aniket More
Masteck Consultancy
Pune

Subject: Business Proposal Letter

Dear Sir,

As per our contract you were to work with our company for two years. But, after seeing your services we are totally impressed and would love to extend the contract for the same.

We would like you to work with us again for five years. Working with you was indeed a great experience for your company. Also, the timely work has made us popular in the market, gain good profits and made us stand up in front of our clients. We would be glad if you accept our proposal and be willing to work with us for some more years. Would be waiting for your reply on the same issue.

Thanking You

Yours truly,

Dev Das
Scalium Digital

Email Format

An invitation letter to submit a proposal indicating an extension of the contract for further collaboration due to the satisfactory performance of the contracted company. The contracted company has the options to accept or decline the collaboration extension with a business proposal accepting the terms & conditions or with a decline justification letter respectively.

to: email of receiver
from: email of sender

Subject: Business proposal letter

Dear Mr. Woutersen

We are pleased to inform you that JenRoe Co Ltd is inviting SandCo Pvt Ltd to submit a business proposal for extension of business collaboration of another 2 years for promoting JenRoe’s market products.

We are happy to inform you that we have found your performance and services to JenRoe to be very satisfactory in the past collaboration and would like to extend this collaboration for another 2 years, since our contract is expiring at month end. Please note that the current terms and conditions as well as payment remain status quo for the new contract.

Should SandCo decline this renewal invitation, kindly submit a justification letter to JenRoe a week before the current contract expires.

We hope to hear favorably from you soon.

Thank you.

Yours sincerely,

_____________

Cassandra Tyler
Contract Manager
JenRoe Co Ltd

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