A proposal letter is written when a detailed report on a business or project is not required. It is written to engage potential prospects. A proposal letter could be to introduce a company to a client, introduce products for sale, suggest a partnership or a project.
Such a letter is written by an individual or company to another company, client or individual. This letter can be a brief introduction to the client or act as the proposal itself, this happens often for small projects.
A proposal letter is a formal document that introduces a program, project, service or product to a potential customer. It is useful in giving the recipient the objectives of your proposal and if it meets their requirements.
Through this letter, the writer can market their products or services being giving more details. Such a letter is also important for the client to vet the best proposal that meets their objectives for future ventures.
Tips for writing an example of a proposal letter
- Understand the needs of the client before writing the proposal
- Explain why you are the best choice for them
- Give the details of the project precisely
- Describe why you want to work with them
- If provided, follow the format and guidelines given by the recipient
- Use professional and formal language
- Keep it brief and concise
Example of Proposal Letter Templates
Are you proposing a business but you have no idea how to start? Check out an example of a proposal letter template and a sample letter that will help you write a compelling proposal.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
We ____________ are very pleased to meet with you on ____________ to discuss our merger. This opportunity will enable our company to expand to other parts of the country and improve our services to our clients. Our company has branches in other continents and this will also give your company an opportunity for international growth.
I hereby write to present our ____________ proposal as discussed in our previous meeting. We will start with a staff exchange program that will enable co-learning, exchange of ideas, and developing solutions. With the overall objective of adding value to the services we offer to our clients, we shall analyze market statistics to inform the project to invest in.
Kindly have a look at a more detailed ____________ proposal. If you have any question or need clarification, please contact us through ____________. Kindly sign the attached agreement in duplicate and send us a copy if you accept this proposal.
We are eager to work with you and have a long partnership in ____________ business.
Yours faithfully,
__________
(__________________)
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: Example of proposal letter
Dear _____(Sir or Madam),
I Mr. ……………….(name of the person writing the letter) is writing this letter to Mr. ….(name of the receiver) who is the manager of the company to grant me two days of leave as I need to visit my native place on an urgent basis. The leave will commence form ….(date) to ……(date) and is assure you to submit all my pending work on time to my line manager.
I thus propose to you to grant me two days leave. Also, as my leave for this year pending, I would like you to consider that and grant me leave.
Yours Truly,
Name of the person
_____________
Sign of the person
Example of Proposal Letter Samples
To sell your project to investors, you must write a convincing and feasible proposal. Here is an example of a proposal letter sample that will guide out through drafting a compelling project proposal.
From,
Elaine Molina,
376 Valley St.
East Orange, NJ 07017
United States
Date:____________ (Date on which letter is written)
To,
Angela Maldonado,
Green Energy Fund
18 Berkshire Dr.
New Bern, NC 28560
United States
Sub; Proposal letter for a partnership
Dear Madam Maldonado,
I appreciate you for meeting with us last week to discuss the energy-saving cookers project. It is a great opportunity for our company to work with you in contributing to helping communities in the global south to save energy. Our organizations share the same dream of promoting green energy and we are happy to have this partnership.
I wish to submit this proposal for your consideration following our partnership meeting on 17th January 2019. Our partnership will begin with information and data sharing on the statistics of green energy initiatives in Nigeria. We shall then conduct surveys on the ground and prepare detailed feasibility studies which that inform the project to undertake.
Kindly received a detailed report on the objectives of this partnership for your consideration. If you agree to these terms kindly sign the agreement in duplicate and return a copy to us.
We hope for a long term partnership.
Yours sincerely,
__________
Elaine Molina
From,
Elaine Molina,
376 Valley St.
East Orange, NJ 07017
United States
Date:____________ (Date on which letter is written)
To,
Angela Maldonado,
Green Energy Fund
18 Berkshire Dr.
New Bern, NC 28560
United States
Sub; Proposal letter for a partnership
Dear XYZ,
I am writing this letter to you to propose to you to kindly sanction me two days of leave as I need to urgently go to my native place. I received a call this morning stating that my grandfather is very ill and my grandmother and other relative require my help. For the same reason I want two days of leave.
I promise to you that on my return, I will complete all the pending assignments and will not give you an opportunity of the complaint.
I hope after reading this letter, you will grant me two days of leave till then will be awaiting your approval.
Thanking You,
Yours truly,
___________
Name and Signature
Example of Proposal Letter Email Format
When you are planning a business partnership, you can start by writing a proposal. have a look at our example of a proposal letter in an email format that will result in a business partnership.
Dear Mr. Molina,
We, Eastpak Ventures are happy to submit a proposal for the WASH community project. Kindly see the proposed action plan below for your consideration.
Background
As discussed, this project is targeting refugee villages in Kakuma, Kenya. The aim of the project is to educate the communities of proper sanitation to prevent communicable diseases. We shall start with community sensitization programs on sanitation in villages and schools. This project is going to take one year and a detailed report will be prepared in the final month.
Goal and objectives
- Promote education on good health and proper sanitation
- Create awareness on proper methods of waste disposal
- Reduce the cases of environmental health diseases
- Engage with local government in controlling infections
Project phases
- Feasibility study-one month
- A household survey targeting 100 households- two months
- Stakeholder sensitization and awareness programs-two months
- Containment and treatment of the infected people-one month
- Project report preparation-one month
- Monitoring and evaluation-one month
This project will enable our organization to make a great contribution to help the vulnerable communities in refugee camps. Please see a more detailed proposal attached herewith with more information on the timeframe and budget.
We look forward to your response.
Best regards,
Jonas Graves
Conclusion
A proposal letter is written to introduce a business, project or partnership. Some clients give a precise format and guidelines that the writer must follow.
A proposal letter may be a brief description or a detailed proposal for action. In such a letter, describe details about the project, why you want to work with the recipient, and what makes your business or project unique.
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