The Letter of Intent for Promotion is a letter that is addressed to an employee who is most likely to get promoted by fulfilling all the criteria of the company policies set by the Human Resource Department of an Organization. This letter is written by the Human Resource Department of an Organization to confirm the promotion request forwarded by the Management of the Organization. The letter contains the confirmation by the Human Resource Department and the details of the promotion to avoid any confusion in the future.
The letter asks the employee about his or her approval regarding their promotion. This letter is written when the Management and the Human Resource Department of the Organisation have more than one candidate present in their list for promotion to a particular designation. The letter should not be lengthy and must be informative about the further procedure.
Here are some tips to be followed while writing a letter of intent for promotion.
Tips for Writing Letter of Intent for Promotion
- The letter should be addressed adequately to the selected employee.
- The letter must be written concisely and must contain all necessary information about the promotion.
- The letter should be accurate in details.
- The letter is written to inform an employee about the procedure of their promotion formally.
- The letter should have an informative tone.
Letter Of Intent for Promotion Template
Use our free Letter Of Intent for Promotion to help you get started. If you need additional help or more examples check out some of the sample letters below.
Here is the Template for Letter of Intent for Promotion.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
_________
__________
__________
__________
Subject: Letter of Intent for Promotion
Dear Mr./Mrs._______(name of the selected employee),
We are pleased to inform you that because of your sustained performance and commitment to the organization throughout your tenure of _______ (years) with our organization, the management has recommended you for the position of _______ (Designation).
We would like to inform you that you meet the requirements for this role as per company policies. However, it is of importance that you are informed, and we have your consent before we start with the selection procedure.
As per the company policy, you are required to sign a contract with the Human Resource Department. The process will be initiated within a week of the submission of the contract.
We wish you all the best for the future!
Regards,
————- (Name of the issuer)
————- (Designation of the issuer)
Sample Letter
From,
Sophie Brown,
Human Resource Manager,
Human Resource Department,
XYZ Company,
New York, USA.
Date: 20th March’2016
To,
Maisie Blue,
Junior Consultant-Analytics,
Analytics Department,
XYZ Company.
New York, USA.
Subject: Letter of Intent for Promotion
Dear Ms.Blue,
We are pleased to inform you that because of your sustained performance and commitment to the organization throughout your tenure of three years with our organization, the management has recommended you for the position of Sr. Consultant-Analytics.
We would like to inform you that you meet the requirements for this role as per company policy. However, it is of importance that you are informed, and we have your consent before we start with the selection procedure.
As per company policy, you are required to sign a contract with the HR. The process will be initiated within a week of the submission of the contract.
We wish you all the best for the future!
Regards,
Sophie Brown,
Human Resource Manager.
Email Format
The following is the Email Format to be followed for a Letter of Intent for Promotion.
To: name@email.com
From: name@email.com
Subject: Letter of Intent for Promotion.
Dear Mr./Mrs._______(name of the selected employee),
We are pleased to inform you that because of your sustained performance and commitment to the organization throughout your tenure of 4 years with our organization, the management has recommended you for the position of Sr. Consultant-Analytics.
We would like to inform you that you meet the requirements for this role as per company policies. However, it is of importance that you are informed, and we have your consent before we start with the selection procedure.
As per the company policy, you are required to sign a contract with the Human Resource Department. The process will be initiated within a week of the submission of the contract.
We wish you all the best for the future!
Regards,
————- (Name of the issuer)
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