The Business Promotion Letter is written mainly for the purpose of interacting with business clients. It also facilitates business transactions by promoting the latest products of the organization. The letter is usually addressed to a prospective or curious client by someone who wishes to promote his or her business.
The letter should be formal and must include details about the discussion concerned. All the details mentioned in the letter must be true.
Writing a ‘business promotion letter’ is easy as long as you keep in mind that any formal letter requires three paragraphs or ideas, namely an introduction, the main body, and a conclusion.
Start the letter by introducing your company to a prospective client. In this section, make sure that you also mention how your company is different and hence better. Then go on to propose a lucrative deal to the client and end by saying that you are willing to discuss this further.
Business Promotion Letter Writing Tips
- The letter should be addressed to the appropriate person.
- The letter must be written concisely and must not be too long.
- The letter must have a formal tone and should be able to promote the business to a prospective or existing client
- The letter must include all details which might influence the decision of the party it is addressed to.
Business Promotion Letter Template
Use our free ‘Business Promotion Letter’ to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
________________
________________
________________
Date: _____ (Date on Which Letter is Written)
To,
_______________
_______________
_______________
Subject: Business Promotion Letter
Dear Sir,
We at ___________(name of the organisation) have been in the ____________(name of the industry) industry for ten years. We specialise in _______________(a brief detail of the work that the company is doing). We strictly adhere to _________________(details of quality standards) standards and have set benchmarks in the industry for our quality of work.
We are interested in working on your ambitious __________(project details of the concerned organization). We feel that we can provide the necessary expertise and experience required to execute automation on such a big project.
We want to work with a company that shares our values of pushing the boundaries while maintaining high-quality standards.
We look forward to meeting you for the same and taking our discussion forward.
Thanking you,
With Regards
_____________(Name of the issuer)
_____________(Designation of the issuer)
Business Promotion Letter Sample
Given below is a sample of a Business Promotion Letter.
From:
Aishwarya Pillai,
Manager,
Tara Industries
Mobile: 056859658956
Fax: 89458496859
Date: 19th April 2017.
To:
Mahendran P,
The Managing Director
Puli Industries
Subject: Business Promotion Letter
Dear Sir,
We at Tara Industries have been in the cotton industry for ten years. We specialize in creating unique hand-embroidered cotton prints. We strictly adhere to the required standards and have set benchmarks in the industry for our quality of work.
In the past, we have been fortunate enough to associate with some of the biggest brands in the industry, like ‘Kingsley’ and ‘Cotton Square.’ Our company has also received ISO certification for our adherence to high-quality.
We are interested in working on your ambitious new project concerning hand-made Indian clothes. We highly feel that we can provide the necessary expertise and experience required to execute automation on such a big project. Our designs are especially hand-embroidered by experienced personnel who have been in working in the field for years.
We want to work with a company that shares our values of pushing the boundaries while maintaining high-quality standards. We look forward to meeting you for the same and taking our discussion forward.
Please do refer to the brochure attached to this e-mail, which contains detailed information about all our recent projects and contact details.
Thanking you,
Regards
Aishwarya Pillai,
(Managing Director)
From,
Joyce Kenny,
Corporate Communication Manager,
Sunrays Multimedia Pvt. Ltd.
DD/MM/YYYY
To,
Kiran Keniya,
Corporate Communication Manager,
Sunrays Multimedia Pvt. Ltd.
Subject: Promotion letter
Respected Sir,
Greetings from Sunrays Multimedia Pvt Ltd.
Through this letter, I would like to introduce you to work carried out by our company in the field of multimedia and entertainment. We would also like you to get an insight into the various products and services offered by us.
We are currently the largest multimedia and production house in Bangalore. Our clientele includes some of the largest corporate organizations in the country.
Our skilled team of graphic designers, editors, camerapersons, programmers and content developers have been producing some of the best corporate films, websites, and interactive media platforms. All our projects have us involved from the stage of conceptualization until completion.
In addition to that, we also provide production equipment and services to national events. We are pioneers in the field of Video Projection Walls and also an outdoor advertisement.
You will come across our outdoor advertising setups in the corporate offices of Skyhigh Developers, Silverlining software solutions, and also all the branches of Little Inn Restaurants. For all the information that you need on our firm, please log on to www.sunraysmultimedia.com.
We hope that your interest in our firm has become magnified.
Yours Sincerely,
Joyce Kenny
Corporate Communication Manager,
Sunrays Multimedia Pvt. Ltd.
Business Promotion Letter Email Format
The following is the email format that should be followed for a Business Promotion Letter.
Respected ______________(Sir/ Madam),
Greetings from _________________( name of your company).
Through this letter, I would like to introduce you to work carried out by our company in the field of ___________________( your industry). We would also like you to get an insight into the various products and services offered by us.
We are currently __________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ (Details of your company, your team and your primary projects and services) . All our projects have us involved from the stage of conceptualization until completion.
In addition to that, we also _____________________( Secondary services, if any and details of some significant projects ) For all the information that you need on our firm, please log on to _________________ (your website)
We hope that your interest in our firm has become magnified.
Yours Sincerely,
______________________ ( name and signature)
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