Any letter that requests a person, organization or a group of people for a donation to an organization, cause or an NGO is called a Donation Letter. Such letters are formal letters written for a good cause, as the donations the organization will receive are meant for the betterment of exploited groups, animals, other troubled people, or any other such useful cause. Donation letters are meant to be extremely polite and professional and at the same time should be a convincing request for a donation. Such letters, if written well, can do a good job of convincing the reader of the cause and its dedication to betterment.
Such letters are written quite frequently, either to make people aware of a particular cause and then to request a donation or to request a donation. Getting a donation from a company, an organization, or a person can be tricky sometimes. And since there are a lot of NGOs asking for the fund, it becomes very important that you convince the person that you’re asking for a donation that your cause is a genuine and a serious one.
Donation Letter –sample Donation Letter Writing Tips
- Always be polite, practical and concise. If there are any details you have to provide, be clear with those details.
- Mention mutual events and references in the past. Mention interests of the reader if you know them.
- Try to get the reader interested not only in donation but also in active membership and participation in the group or organization.
- Remember not to stress or request too much, almost to the point of begging or sounding whiny. Many letters overdo the request bit by making the request once too many times. This can ruin the chances of a good donation being made. Always be respectful of your situation. Never sound overly appealing or eager to please.
Donation Letter – Sample Donation Letter Template
Use our free Donation Letter – Sample Donation Letter to help you get started.
From,
_________
__________
________
Date-
To,
_________
________
_________
Subject: Request for donation
Dear Mr./Ms._________,
I, _____________ [mention your name], the Secretary of the ____________ [mention your club or organization name] am writing you this letter to make a formal request for a donation for our cause, _____________ [mention and describe the cause of your organization].
We have an upcoming event, ____________ [describe any near-future projects], and we would appreciate it greatly if you could help us make it a success.
We hope you will oblige.
Thanking you,
Yours sincerely,
________ [Name, signature and other details]
Sample Letter
From,
Uma Pal
Elite NGO
Mumbai
Date- 26th May 2012
To,
Mr. Om Paul
GGG company
Navi Mumbai
Subject: Request for donation
Dear Mr. Om,
I’m sure you are already aware of our group’s activities to spread the knowledge of the British Sign Language in Mumbai so that we have more teachers for our hearing impaired children here. This letter is to request you to kindly consider donating to our cause.
We are well aware of your long history and association with social awareness and activism throughout Mumbai. We would like nothing better than to have you as our keynote speaker for the orientation we will have for our recruits in the teaching program.
However, as you must know only too well, being a non-profit organization can be a problem when it comes to talking capital and resources. We are therefore reaching out to the city’s most generous givers for some help to accomplish our work more successfully and efficiently.
We hope you will oblige.
Thanking you,
Yours faithfully,
Uma Pal
Email Format
The following is an email format to be followed for donation letter- sample donation letter.
To: anme234@email.com
From: name223@email.com
Subject: Request for Donation
Dear Mrs. Jacob,
I am writing to you on behalf of Little Angles. Little Angles is a non-government organization established in the year 2002 with a vision of helping special children to get socially accepted. We have our center in Frankfurt where we train and educate these children. We have a team of highly skilled psychiatrists, neurologists, teachers, and co-workers, who have the experience of years to deal with these special children. We believe that these children need our special attention and little care to get adapt to their surroundings. They have some amazing attainments that make them entirely different from the common people and place them one step ahead. We strongly are in favor of bringing them into the mainstream of life, and by God’s grace, we are constantly working towards this for the past seven years.
On July 5th, Little Angles is celebrating its 7th anniversary with lending a foundation of its new building. We would greatly appreciate your help if you can contribute in any way in the establishment of our new building. In return for your generosity, we will mention your contribution in our newsletters and our yearly magazine.
We are thankful to you for considering our request. If you have any questions or need further information, you can contact me.
Sincerely,
Simon Li
simonli@littleangles.org
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