A keep-in-touch letter is an informal letter written by and to people who know each other. These letters are generally written when one of the two people is leaving for some other place. The person may be leaving for a job or for educational purposes.
Such letters may or may not contain sentimental content; it depends on who is writing the letter.
If a keep-in-touch letter is to be written to someone you know in an official or formal context, then the letter cannot contain personal details, gossip or even too much humor. However, if the letter is written in an informal context, for example, between two best friends, then the letter may be long, sentimental and full of humor.
The letter does not contain any attachments. It is usually a long letter. The letter should end on a positive. Ask about what is going on with them. They’re going to want to let you know what’s up, any big news in the family and important things. Ask about any siblings or their parents or any other close relatives. Tell them about what’s going on with your life. They want to know. Even the small things that happen to you could mean a lot to people who miss you.
Letters can be a great way to let your pal know what’s going on with you. Writing a letter is the most heartfelt way of showing someone how much they matter to you.
Tips To Write A Keep In Touch Letter:
- Always express regret that the person is leaving. Mention that you and your friends or your team will miss that person. Never be too sentimental, but express genuine regret at seeing the person leave.
- Mention mutual friends that you might have. Also, mention social gatherings that you might have attended.
- There has to be a formal tone that makes the letter succinct, the way it should be. There can be some dawdling, but the letter shouldn’t be too long. The writer should get the greeting and the sentiment across to the receiver and end the letter.
- While writing such a letter to someone, make sure to inquire about the health and well being of their families, friends, and/or spouse and children. This will make the person feel even happier about being remembered by you.
- These letters are generally written only to say goodbye and maintain a casual contact or a deep bond with an acquaintance, a family member, a distant relative or even somebody you know through a mutual friend. ‘Keep-in-touch’ letters are also meant to convey a feeling of friendship or greetings or cheer.
Keep in Touch Letter Template
Use our free Keep In Touch Letter to help you get started.
From,
____________
____________
____________
Date: ________
To,
____________
____________
____________
Hi!
It’s only _______ [mention the number of days the person’s going to stay in town] more and then you will leave for ______ [mention the person’s destination]. It’s quite unbelievable how you’re leaving already. You’ll be missed badly.
Do keep in touch. It’ll be a great pleasure to hear from you.
Regards,
Name and Signature.
From,
_________
_________
DD/MM/YYYY
To,
___________
___________
___________
Subject: Farewell Thank you letter
Dear ________
It was certainly a fantastic and wonderful evening, and this was possible only because of you all. I am so thankful to you all for making this happen and making the last day in my office even more memorable. I have mixed feelings about leaving this place. I do not know whether I will be able to make it big without you all. I can certainly never forget the love and support you guys have showered on me.
____(Recall the old days)___________________.
Working with you guys was wonderful!
Thank-you once again and keep in touch!
Yours Sincerely
(Sender’s Signatures)_____
(Sender’s Name)________
Keep in Touch Letter Sample
The following is the Sample format to be followed for Keep in Touch Letter.
From,
Rahul,
Lucknow, Uttar Pradesh,
DD Colony.
Date-08-09-20012.
To,
Arjun,
Delhi, Maharastra.
Gandhi Nagar.
Dear Arjun,
Just one more week and then you will be leaving for the USA. I can’t believe it’s time for you to go already. I’ll miss our companionship and the time we’ve shared together.
Getting into a prestigious liberal arts college like Brown wasn’t an easy feat. But you did it, and for that, I’m extremely proud of you. However, I must advise you to be more careful, cautious and prudent, now that you’ll be staying so far away from all of us. I know I sound motherly, but I think you can understand my concern!
Do keep in touch and write back to me as fast as you can, with all the details of your trip. Can’t wait to hear from you.
Take care,
Regards,
Rahul
From,
Peggy Lewis
AV Solutions
138 Holborn
London
DD/MM/YYYY
To,
AV Solutions
138 Holborn
London
December 26, 2012
Dear All,
This letter is to inform you all that I am leaving the position at AV solutions for a new offer from UI code Company. The new job will be starting from DD/MM/YYYY, and one thing I want to say for every one of you is that I am going to miss you all a lot. I don’t know if I will be able to do big without your love and support.
I have loved every day at the office, and each milestone has made me a better person. I thank you from all my heart for your guidance, support, inspiration, and motivation to complete the most difficult things on time.
About last night, I had the best time at the party, and I would not forget even a second about the farewell party. You all have been very supportive and the love you all showered last night made me feel very lucky and overwhelming. I will miss every minute spent with you all and prayed more than the best for you guys. I cannot end this letter without saying Keep In Touch Folks.
Please keep in touch: I can be reached at my email address (peggy85@gmail2.com), on LinkedIn (linkedin.com/peggylewis) or my cell phone, **********.
Yours Sincerely
Peggy
Keep in Touch Letter Email Format
The following is an Email format to be followed for Keep in Touch Letter.
Dear (name),
How are you? It’s been a long time since I left for the US that I am writing to you. I am writing to inform you that I have been blessed with a baby boy. You must be aware that we are having a child after five years.
It’s a very happy moment for me and my family. I tried to call but the line was constantly busy. Please inform the to the rest of our friends. We have kept a small ceremony where all my family and friends are attending. I will send you the photographs of the ceremony. How is your work; I heard you were on a trip to Singapore. How was it? How are your aunt and uncle? I really miss all the fun we used to have at your place and I miss aunt’s homemade cookies. Here in the US also we have a lot of friends and we get along very well.
I am sorry I couldn’t attend your sister’s wedding. What is the groom doing? I heard that they are from a well to do family? Nice to know that she is settled. How are your son and wife? How old is your son now?
I am planning to come down this summer. Hope to see you then.
Keep in touch.
Regards,
Your Name
Dear ALL,
As you all know I am leaving the office for a better b opportunity and my last day at the office is DD/MM/YYYY, I have written this letter to thank you all for all the love and support. I am going to miss each of you.
I pray to God for everyone’s success and bright future. I do not know how my new colleagues will be, but I am sure never to forget you guys. With all your support and guidance, I am in this position.
Keep in Touch Folks is what I would want to the letter the with. I am going to miss each one of you and wish to meet you guys soon outside the professional world.
Yours Sincerely,
Peggy
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