A holiday extension letter is usually construed as a letter that is only written by an employee, worker, student, teacher or staff, but there are other probabilities how this letter can be construed. Due to some unavoidable reasons, the schools have to close down for an indefinite period. It is mostly the weather that is the main culprit. In areas where there are extreme weather conditions, the offices and schools and other places of work have to work in tandem with nature.
Depending on the condition, the extension of the holiday may vary. The tone of the letter must be hopeful. It must end on a positive note.
Sometimes, well-known authorities also extend the period of holiday that they give to their employees or students or any working staff of that organization, perhaps due to some emergency situation or any other circumstance that needs immediate attention. Since it is a formal letter, it must be short and precise. You must mention the reason for the extension of holidays along with other necessary details. Also, you must state that you hope everyone will attend on the reopening day, Given below are all the details that could be of help while writing this kind of letter.
Writing Tips
- It must always be short and precise.
- It must always be of a formal nature.
- There should always be a mention of the reason for the extension of the holiday especially if it is not for personal reasons.
- Usage of such language that is easily comprehensible to keep confusions at bay.
- It must give out instructions in absolute details.
Template
From,
________
________
________
Date:________(on which the letter is written)
To,
__________
__________
__________
Subject:_______
Dear All,
This is in regard to the unfavorable weather conditions that we are facing for the past few days now.
All the Staff and Students are, hereby, informed that due to (mention the reason) the school shall remain closed for (mention the period). As the winter vacations were to be over on the (mention the date) but there is no respite in the weather conditions, the management has decided to keep the school closed till the(mention the date)
Thus the winter vacations are being extended by another fortnight. We hope you attend the sessions on the reopening day.
If there are any changes in the schedule, you will be informed in advance about the same.
Enjoy the extended holidays till then and be safe.
We wish all a happy new year.
(Name organization)
Sample Letter
From,
The Headmaster,
All Saints School,
Park Lane,
California.
30th December 2010
To,
All the Staff and Students,
All Saints School,
California.
Subject: Happy new year
Dear All,
This is regarding the horrible weather conditions that we have been facing in the last week.
All the Staff and Students are, as a result of this, informed that due to heavy snowfall in our region the school shall remain closed for a fortnight. As the winter vacations were to be over on the 1st of January, but there is no respite in the weather conditions, the management has decided to keep the school closed till the 15th of January. Your safety is our priority. Hence, we have taken this decision.
Thus the winter vacations are being extended by another fortnight. We hope you attend the sessions on the reopening day.
If there are any changes in the schedule, you will be informed in advance about the same.
Enjoy the extended holidays till then and be safe.
We wish all a happy new year
The Principal,
All Saints School
Email Format
Below given is an email format of a Holiday Extension Letter.
To: name@email.com
From:name@email.com
Subject: happy holidays.
Dear All,
This is regarding the unfavourable weather conditions that we are facing for the past few days now.
All the Staff and Students are, hereby, informed that due to (mention the reason) the school shall remain closed for (mention the period). As the winter vacations were to be over on the (mention the date) but there is no respite in the weather conditions, the management has decided to keep the school closed till the(mention the date)
Thus the winter vacations are being extended by another fortnight. We hope you attend the sessions on the reopening day.
If there are any changes in the schedule, you will be informed in advance about the same.
Enjoy the extended holidays till then and be safe.
We wish all a happy new year.
(Name organization)
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