An employment separation letter is a letter written by one employee of a company to another employee of the same company, explaining the reason behind the termination of the former’s job position in the company. Termination of a job/employment can be for various reasons, such as transfer, marriage, pregnancy, dissatisfaction, etc. This reason is principally established by an employment separation letter.
Many employees in a company may be surprised and unhappy that their colleague is leaving. An employment separation letter helps to know why the employee is leaving the job. It may also give the employee an opportunity to formally say goodbye to all his/her friends/colleagues/seniors/juniors.
Employment Separation Letter Writing Tips:
- While writing an employment separation letter, make sure the tone of the letter is regretful and not too practical.
- Every separation letter must express sadness at leaving the office, its environment. Promise your coworkers that you will stay in touch with them.
- Mention the reason for your leaving, but do not mention the causes of it or the reasons behind it if your leaving is controversial or debatable.
- Go down memory lane by mentioning a few positive instances at work that made your friendship stronger.
Employment Separation Letter Template
From,
____________
____________
____________
Date- _____________
To,
____________
____________
____________
Subject: Termination of contract/employment
Dear________,
It is with a heavy heart that I’m saying goodbye to you and all my other dear colleagues. My personal commitments insist that I stop being an employee of this company and therefore it is quite regretfully that I shall be resigning from my post as __________ [enter designation].
I want to thank you for all, your help and support during the time I worked here. You were of the main reason why I enjoyed my work so much. I wish you all the best for your future endeavors and hope all your years in the company are successful and fruitful.
Do keep in touch. Take care.
Regards,
XYZ [your name]
Employment Separation Letter Sample, Email, and Example/Format
Sample
From,
Smita Vora
Aptech Industries
Thane
Mumbai
Date-
To,
Shankar Vyas
Aptech Industries
Thane
Mumbai
Subject: Termination of contract/employment
Dear Shankar
It is with a heavy heart that I’m saying goodbye to you and all my other dear colleagues. Love and marriage, two of life’s most important milestones, have risen to utmost importance in my life and my priorities demand that I should terminate my service and shift to Calcutta.
I’ll miss working with you and everyone else. It has been a great journey of knowing and growing together—learning through all those seminars and conferences the intricacies of the business! Your tolerant behavior and good-natured demeanor only made it all the more enjoyable. I’ll forever be grateful to you for your company and support.
However, change demands that I stop doing what I’m doing at present. I shall soon get married and shift with my new family to Calcutta. The wedding invitation is enclosed, and you must come. I do hope that even if we aren’t good colleagues any longer, we will always be good friends.
Thanks and goodbye,
Regards,
Smita Vora
Email Format
Check out the email format below.
to: email of the receiver
from: email of sender
Subject: It’s time/hard to say goodbye
Dear ___________
Saying goodbye to someone with whom you are very close can be very difficult at times. It’s been a wonderful journey and my I have improved so much professionally in the last 1 year with your guidance. As a fresher I joined the firm and as an experienced learner will have to say goodbye to the organization where we spent the maximum time.
I would like to take an opportunity to thank our HOD (Head of Dept.) Mr. _______; Senior Manager, Mrs._________; Manager (name); Team Leader (name) and all my colleagues and team members to assist me and help me in every possible manner to achieve growth and success. Even though being a fresher I got a chance to land in the best team on the floor and realize the value and worth of being a team member of the best TL.
It’s hard to leave the office but I am not left with other option as I have pursued further studies. Sooner or later we all part ways, but we still keep in touch.
You can reach me at xyz@xyz.com, social networking site (name); share phone no.
Yours sincerely,
XYZ
Dept.
Address of the organization
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