An Employment Satisfaction Letter is a formal letter written to an employee of a company by his or her senior to express satisfaction about the employee’s performance in the company. Employment satisfaction letters are essential factors in boosting the morale of an employee. Such a letter also serves the purpose of acknowledging the work done by the employee and also encourages him or her to work harder and perform better. Employment satisfaction letters are one of the many ways in which one can provide an incentive to the employee.
An Employment Satisfaction Letter declares officially and professionally that all the hard work and time put in by the employee has worked as an investment. This helps in making the employee feel good about himself or herself as well his/her performance and goads him to deliver even better results to secure promotions and raises early, and in greater numbers. However, the writer must not acknowledge the employee too much, thereby, maintaining the professional boundaries.
Employment Satisfaction Letter Writing Tips
- Never praise or extol the employee too much. Always be formal and official in your approach. Never reveal too much of your satisfaction or praise.
- Always be moderate, formal, polite and concise.
- Do not dawdle. Express your satisfaction and end the letter. An employment satisfaction letter cannot and must not contain other work-related issues, queries, problems or verifications. It is a formal letter that must have a limited scope and a formal tone to it.
- Employment satisfaction letters may also contain objectives to be attained in the future, in pace with the expectations the company has of him/her. These can include ideas for upcoming projects, meetings, conferences, staff-handlings as well as marketing strategies.
Employment Satisfaction Letter Template
Use our free Employment Satisfaction Letter to help you get started
From,
____________
____________
____________
Date: ________ [Date on Which the Letter is Written]
To,
____________
____________
____________
Subject: Satisfactory Performance
Dear Mr./Ms. ____________ [Name of the Employee],
This letter is to inform you that the ___________ [Mention the Department] has found your performance in the months of ___________ [Mention the Time-Period] to be extremely satisfactory and impressive, leading us to believe that our decision to offer you a job in our company as a ___________ [Mention the Designation] was an appropriate one.
We hope that you will continue with the good work in the future. We also hope to form a long-time employee collaboration with you.
Regards,
____________ [Name and Designation]
Sample Letter
From,
ABC Company,
420 Saint Sebastian Street,
San Francisco, California,
CA 94104.
August 1, 2013
To,
Rajat Bhushan,
6591 Irvine Centre Drive,
Suite 200,
Irvine, California,
CA 92168.
Subject: Satisfactory Performance
Dear Mr. Rajat Bhushan,
This letter is to inform you that the Managing Committee has found your performance in June and July 2013, to be extremely satisfactory and impressive, leading us to believe that our decision to offer you a job in our company was an appropriate one. We congratulate you on winning our trust thus.
There are a few conferences we would like to discuss with you, now that we are reassured of you settling down in the office premises and getting acquainted with the procedures and work ethics. You will find the official details of the conferences attached to this letter. Once you have grasped the central idea of these, we would like you to prepare an independent marketing strategy for each of these conferences. They are going to be of widespread importance to our image, and the turn-up is expected to be vast.
We are, therefore, partially entrusting the responsibility of marketing these conferences in the city. We believe this will be yet another growing experience for you.
Regards,
Amit Shah,
General Manager.
Email Format
The following is the Email Format to be followed for an Employment Satisfaction Letter.
To: name@email.com
From: name@email.com
SUBJECT: Satisfactory Performance
Dear Mr./Ms. ____________ [Name of the Employee],
This letter is to inform you that the ___________ [Mention the Department] has found your performance in the months of ___________ [Mention the Time-Period] to be extremely satisfactory and impressive, leading us to believe that our decision to offer you a job in our company as a ___________ [Mention the Designation] was an appropriate one.
We hope that you will continue with the good work in the future. We also hope to form a long-time employee collaboration with you.
Regards,
____________ [Name and Designation]
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