In a professional environment, if achieving targets or increasing productivity is important, so is the discipline and decorum of the company. Sometimes an employee behaves in such a way that it becomes difficult for his supervisor to understand him and on the other hand the employee thinks that the supervisor does not understand him. At this point, the discipline of the organization is at risk. So, writing a discipline letter becomes important at this stage.
Writing a discipline letter at the beginning itself can avoid further confusions and misunderstandings between the employer and the employees. The tone of the letter must be serious but be careful of not using harsh words since the reader might get offended by it. If you are not confident enough to write a letter like this, it’s better to ask someone else to do it for you, than making it a flop. A discipline letter is written during instances of misconduct, negligence, poor performance, etc.
Discipline Letter Writing Tips
- Firstly, it is vital to communicate the issue verbally, and if it does not work then go ahead with the discipline letter.
- You must mention in your letter, if possible in the beginning paragraph itself, the reason behind writing the letter.
- The tone of the letter should be formal exhibiting professionalism in your content.
- The reason should be supported with proof of evidence in the letter.
- Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors and make corrections, if necessary.
Discipline Letter Template
Use our free Discipline Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
________
________
Date________ (Date on which letter is written)
To,
_________
_______
Sub:_____________________________________________________
Dear Mr. _____________________(Name of the person),
I, hereby, would like to inform you that after reviewing your performance sheet, management has decided to sit with you and would like to discuss with you regarding your strategies to improve the productivity of the organization. Your performance has incredibly gone down by __________ (Percentage) which is quite unacceptable by the management.
I hope that you will come with all the facts and figures to support your strategies so that a mutual decision can be made.
I look forward to seeing you on time.
Yours sincerely,
(_________)
Sample Letter
To,
Mr. Steven Jacob,
Marketing Coordinator,
Asian Image Consultants,
Argentina.
March 06, 2017.
From,
Marc Benson,
Marketing Head,
Asian Image Consultants,
Sub: Target Issue
Dear Mr. Jacob,
I would like to inform you that I am very much impressed by your punctuality. But, on the other hand I am also very disappointed to see your performance chart. For the past three months, you have not been able to achieve even 65% of the target assigned to you. It is quite unacceptable by the management. I have earlier also communicated the same to you verbally, but still there is no improvement. So, finally management has decided to have a meeting with you and would like to discuss with you regarding your marketing strategy for achieving the target of this month.
I hope you will come on time and discuss with us your plan so that we can chalk out a mutual plan which will help you in achieving the target.
Looking forward to seeing you,
Yours sincerely,
Marc Benson,
Email Format
The following is the Email Format to be followed while writing a Discipline Letter.
To: name@email.com
From: name@email.com
SUBJECT: Target Issue
Dear Mr. Jacob,
I would like to inform you that I am very much impressed by your punctuality. But, on the other hand, I am also very disappointed to see your performance chart. For the past three months, you have not been able to achieve even 65% of the target assigned to you. It is quite unacceptable to the management. I have earlier also communicated the same to you verbally, but still, there is no improvement. So, finally, management has decided to have a meeting with you and would like to discuss with you regarding your marketing strategy for achieving the target of this month.
I hope you will come on time and discuss with us your plan so that we can chalk out a mutual plan which will help you in achieving the target.
Looking forward to seeing you,
Yours sincerely,
Marc Benson
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