The objective of writing this letter is to reject someone’s request professionally. These types of letters are written in a corporate environment wherein an employee requests for something, and if the employer is not in a position to accept the same, he writes a denial letter. Denial letters are also very common with financial companies who regularly write this letter to reject loan applications or any other finance-related request.
A letter of credit denial is usually sent to a recipient politely rejecting a credit request they’ve previously made. The credit denial letter is generally written by the bank to the account holder who has requested credit for a certain period. Any scenario that requires a formal rejection of something can be headed as a letter of denial. The sample and template letter mentioned below will help you give tips on how to write an effective credit denial letter
Denial Letter – Credit Denial Letter Writing Tips
- It is vital to choose the appropriate wordings while writing a denial letter.
- The tone of the letter should be polite and formal.
- You must mention in your letter the valid reason for denying the request.
- The letter should be brief and to the point.
- Once you are through writing the letter, please re-check the same for spelling mistakes or punctuation errors.
Denial Letter – Credit Denial Letter Template
Use our free Denial Letter – Credit Denial Letter to help you get started.
From,
_______________
_______________
Date:_________ (Date on which letter is written)
To,
_______________
_______________
Subject:________________(Mention the purpose)
Dear Mr. _______________ (Name of the person),
I am writing this letter to inform you that the credit application submitted by you for ______________ (reason) to our Bank has been disapproved and rejected. The reason for the same is lack of certain documents which Bank has asked you to produce at the time of filing of your application form. We have also sent you reminders for the same, but you didn’t submit the documents, hence, we need to reject your credit application.
I would suggest that once you should get all the documents which are required for the approval, please submit to the bank. We will be happy to process your credit application again.
We look forward to seeing you soon.
Yours sincerely,
__________(your name)
Sample Letter
From,
William George,
ABC Bank,
Florida
DD/MM/YYYY
To,
Mr. Daniel Richards,
143, Greenwich Apartments,
Florida
Subject: Denial of loan request
Dear Mr. Richards,
I regret to inform you that the credit application which you have submitted for your loan has been rejected by the Bank. There were certain documents which we have asked you to submit with the application, but you failed to do so. We have created certain guidelines for loan approval, and after screening your application, we saw that there is a lot of information which is missing. Hence we had to reject the credit application.
I am sorry to say but you can re-apply only after three months as per the rules and regulations of the bank after your credit request has been rejected. If there is anything else you want us to help you, do not hesitate to contact us.
We look forward to seeing you soon.
Yours sincerely,
William George
Email Format
Given below is the email format of a Credit Denial Letter.
To: name@email.com
From: name@email.com
Subject: Denial of loan request
Dear Mr. _______________ (Name of the person),
I am writing this letter to inform you that the credit application submitted by you for ______________ (reason) to our Bank has been disapproved and rejected. The reason for the same is lack of certain documents which Bank has asked you to produce at the time of filing of your credit application form. We have also sent you reminders for the same, but you didn’t submit the documents. Hence, we had to reject your credit application.
I would suggest that once you should get all the documents which are required for the approval, please submit to the bank. We will be happy to process your credit application again.
We look forward to seeing you soon.
Yours sincerely,
__________(your name)
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