Annual leave letter is written either by an employee to ask for leave or by a company asking its employee to take annual leave. The employer usually guarantees annual leave to the employee as a part of the employment contract.
Therefore, the letter must include details regarding the dates of absences, the purpose of lack, and other relevant information that you wish to communicate to the employer. This letter is usually written to the Human Resources Department who handles matters of leaves granted to employees.
The leave letter should be formal and concise. The letter should not include a detailed description of the causes of absence. If such absence causes difficulties for the organization, then the employee must mention the work pending or the task assigned to another individual, a colleague, or a superior. The letter differs from general leave letters in so far as it mentions the aspect of the annual leave entitlement.
In this article, we will discuss the points that you need to cover in the annual leave letter to manager and will also see a few samples of the same.
Tips on Writing an Annual Leave Letter
- The letter should be formal and concise.
- The letter should mention the dates of absence.
- The letter should mention the purpose of absence.
- The letter should mention the aspect of annual leave entitlement.
Template
Use our free Annual Leave Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Applying for annual leave.
Dear Sir/Madam,
I am writing this letter to apply for the annual leave of four weeks, which I can avail of as per the company policy. I have not availed any of the leaves from the past six months, so I would like to apply for leave starting from the date (________ ).
The main reason for this leave is that I have to be with my father for open-heart surgery. I am the only son, and I remember informing you that the operation is to be conducted on the dates I have applied for leave, I would like to be with my father for a month as this operation requires two months rest and care. I wish to be with him during the operation and aftercare for at least a month.
I will make sure that I hand over all my responsibilities to another employee from us and explain everything to him.
I will be able to resume with work from ( __________), and I hope that there is no emergency or need for extension else I will inform about the same. This is my contact details; please contact me for any information.
Waiting for the confirmation of leave.
Yours sincerely,
________
(name and designation)
Sample Letter
From,
Nathan McDonald,
Mc Matter House,
Pennsylvania.
February 12, 2002.
To,
Abigail Mathew,
Cambridge,
The USA.
Subject: Annual Leave Letter.
Dear Ms. Abigail Mathew,
I am writing this letter to apply for the annual leave of four weeks, which I can avail of as per the company policy. I have not availed any of the leaves from the past six months, so I would like to apply for leave starting from the 22nd of March 2017 to the 1st of May, 2017.
The main reason for this leave is that I have to be with my father for open-heart surgery. I am the only son, and I remember informing you that the operation is to be conducted on the dates I applied for leave, I would like to be with my father for a month as this operation requires two months rest and care. I wish to be with him during the operation and aftercare for at least a month.
I will make sure that I hand over all my responsibilities to another employee from our and explain everything to him
I will be able to resume work from 2nd of May, 2017, and I hope that there is no emergency or need for extension else. I will inform about the same. This is my contact details; please contact me for any information.
Waiting for the confirmation of leave.
Thank you,
Regards
Nathan Mc Donald.
Email Format
The following is the Email Format to be followed for an Annual Leave Letter.
To: name@email.com
From: name@email.com
Subject: University Acceptance Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient)
I am writing this letter to apply for the annual leave of four weeks, which I can avail of as per the company policy. I have not availed any of the leaves from the past six months, so I would like to apply for leave starting from the date(________ ).
The main reason for this leave is that I have to be with my father for open-heart surgery. I am the only son, and I remember informing you that the operation is to be conducted on the dates I applied for leave, I would like to be with my father for a month as this operation requires two months rest and care. I wish to be with him during the operation and aftercare for at least a month.
I will make sure that I hand over all my responsibilities to another employee from our and explain everything to him
I will be able to resume with work from ( __________), and I hope that there is no emergency or need for extension else I will inform about the same. This is my contact details, please contact me for any information.
Waiting for the confirmation of leave.
Yours sincerely,
________
(name and designation)
Conclusion
We hope to have helped you create an effective annual leave letter with the tips and samples mentioned above.
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