A maternity leave letter is written when a female employee wants to request her employer for time off to prepare for the coming of the baby or she needs some rest. Most employers have policies that allow female employees maternity leave.
This letter is written by an expectant woman who needs time off from work. It is written to the employer or the relevant authority in an organization.
An employee writes a maternity leave letter to officially notify the relevant authority in the company that they wish to take a leave. It is used to inform the employer of the days the employee wants to take so that necessary arrangements can be made for the replacement.
This letter is a formal document that is used for record-keeping of the number of leave days remaining and the whereabouts of an employee at a particular time.
Tips for writing a maternity leave letter
- Read the relevant guidelines for maternity leave in the company
- Mention precisely your reason for leaving
- Give the dates of starting the leave and resuming work
- Ensure that the content of the letter is formal
- Use professional and polite language
- Mention someone who will cover for you
- Attach a leave application form if required
- You may request flexible working hours upon return
Maternity Leave Letter Templates
When you are expecting a baby, you may need to take some time away from normal office duties. Have a look at a maternity leave letter template and sample letters that will guide you in writing a leave letter.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
My is ____________ an employee in your company ____________ in the ____________ department. I wish to officially notify you that I am ____________ months pregnant and I would like to apply for a maternity leave.
I wish to be away from the office for ____________ weeks to prepare for delivery and to bond with my baby after childbirth. I have a balance of ____________ days of my annual leave and I wish to utilize them in addition to the ____________ days maternity leave given according to the company’s policy. My last day in the office will be ____________ and hopefully resume my duties on ____________.
I will ensure not to leave any pending work when I leave. I will hand over the current projects to ____________ who will assume my duties while I am away. In case of an emergency, please contact me through my mobile ____________.
In case my plans change, I will inform you in good time. I herewith attach a copy of the maternity leave application for your consideration.
Thank you in advance.
Yours faithfully,
__________
(__________________)
From,
__________ (your name)
__________
__________ (your address)
Date __________ (date of writing letter)
To,
__________ (name of recipient)
__________ (designation)
__________ (name of organization)
__________ (address)
Subject: Request for Maternity Leave
Dear Sir/Ma’am,
I really hope that this letter finds you in the best of health. This letter concerns my request for a maternity leave from __________ to __________ (mention your duration). I hope to be back in office by __________ (mention your date of rejoining). I have also attached the relevant medical application and other details required to avail this leave.
I would also like to converge my annual leave along with the maternity leave so that I can be with the baby after the delivery. All in all, I would be taking a three-month leave and will re-join immediately after that. I also request to give me the details of the hospital covered under the office insurance so that my medical expenses will be taken care of.
As I will be away for a very long time, I have entrusted my responsibilities to __________. He has kindly agreed to take over my chair for the period of ___________months. In the case of an emergency, please do contact me at _____________.
Yours Sincerely,
________________.(Name and Signature)
Maternity Leave Letter Samples
An expectant mother may need some time off to wait for delivery or take a rest. Check out our free maternity leave letter sample that you can use to write an official leave application to your boss.
From,
Lorene Adkins,
381 Henry Smith Street
Lapeer, MI 48446
United States
Date:____________ (Date on which letter is written)
To,
Silas Jimenez,
604 Middle River Drive
Oak Park, MI 48237
United States
Sub; Maternity leave request
Dear Mr. Jimenez,
I hereby write to bring to your kind attention that I am 8 months pregnant and I hope to deliver on 4th April 2020. I wish to request for a maternity leave of 90 days to enable me to prepare for delivery and have some time to bond with my baby when it comes.
I wish to start my leave on 15th March 2020 and resume my duties on 15th June 2020. According to the company’s maternity leave requirements, I am eligible for 90 days of paid maternity leave. I have discussed my situation with my supervisor and he assures me that my duties will be covered by Reid Brennan while I am away.
Meanwhile, I will ensure to complete the project reports before I leave. Kindly find the maternity leave application form enclosed herewith for your consideration.
Kindly approve my leave so that I can spend valuable time to nurture my baby.
Yours Sincerely,
__________
Lorene Adkins
From,
Megan Kate
Sales Head
Pink Eatery
Michigan.
Date: 19th March 2017
To,
Clinton James,
Managing Director,
Pink Eatery
Michigan.
Subject: Request for Maternity Leave
Dear Sir,
I hope that this letter finds you in the best of health. This letter concerns my request for maternity leave from 1st March 2017 to 1st June 2017. I hope to be back in the office by 2nd June 2017. I have also attached the relevant medical application and other details required to avail this leave.
I would also like to converge my annual leave along with the maternity leave so that I can be with the baby after the delivery. All in all, I would be taking a three-month leave and will re-join immediately after that. I also request to give me the details of the hospital covered under the office insurance so that my medical expenses will be taken care of.
As I will be away for a very long time, I have entrusted my responsibilities to John Brown. He has kindly agreed to take over my chair for a period of three months. In the case of any emergency, please do contact me at 898543876387.
Yours Sincerely,
Megan Kate
Maternity Leave Letter Email Formats
Are you expectant and you need leave to prepare for delivery? Here is a maternity leave letter in an email format that you can customize to tailor a professional and polite leave application to your boss.
Dear Mrs. Bruce,
My name is Juliette Taylor, working in your company Matred Ltd as the production manager. I hereby write this letter to apply for maternity leave. I am expecting a baby in one month and I hope to start my leave on 20th March 2020 and resume work on 21st May 2020. I wish to request this time to rest and nurture my baby.
I understand that according to the company’s policy all female employees are eligible for 60 days paid maternity leave. In my absence, Madeleine Gay will cover for me as well as respond to clients’ emails on my behalf. I intend to complete all the priority projects before I start my leave. When I return, I will work to ensure that I catch up and ease myself into the normal work schedule.
I also request that you make arrangements for me to have flexible working hours when I return as I adjust to the new life as a mother. Thank you in advance for allowing me time away to prepare for delivery and nurturing my baby.
Warm regards
Juliette Taylor
Dear Sir
I hope that this letter finds you in the best of health. This letter concerns my request for maternity leave from 1st March 2017 to 1st June 2017. I hope to be back in the office by 2nd June 2017. I have also attached the relevant medical application and other details required to avail of this leave.
I would also like to converge my annual leave along with the maternity leave so that I can be with the baby after the delivery. All in all, I would be taking a three-month leave and will re-join immediately after that. I also request to give me the details of the hospital covered under the office insurance so that my medical expenses will be taken care of.
As I will be away for a very long time, I have entrusted my responsibilities to John Brown. He has kindly agreed to take over my chair for three months. In the case of an emergency, please do contact me at 898543876387.
Yours Sincerely,
Megan Kate
Conclusion
An expectant woman may request the employer for leave to prepare for delivery and have some time to bond with the baby. Under such circumstances, a leave letter is written to describe the reason for the leave request, how long the leave is going to take, the relevant dates of departure and resuming work, and necessary plans to ensure work will not be inconvenienced in their absence.
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