There may be a point of time when one may need a long leave,it may be for your wedding,for a holiday or any other reason. One needs to inform their employer regarding the same with the reason for the leave beforehand. This is a letter which is written in a formal tone requesting for grant of leave. The period of leave requested is longer than an average leave time. Submitting a leave letter in advance helps the company plan their assignment of work accordingly, thus helping the employee as well as the employer.
One must mention the reason for the leave, the exact period, the work already done and the work assigned which the employee will complete before taking the leave. When you want to take a summer vacation with your family or an unexpected incident or accident occurs or some other important issue that you need to resolve, you should write a long leave letter to the top authorities.
Long Leave Letter Writing Tips
- First and foremost it is vital to provide a valid reason for taking leave and also specify the period for the same.
- The tone and content of the letter should be formal.
- There should not be any grammatical and punctuation mistakes.
- Do not forget to thank the concerned person to consider your request and doing what is essential.
Long Leave Letter Template
Use our free How To Write A Long Leave Letter to help you get started.
From,
__________________
__________________
Date (Date on which letter is written)
To,
__________________
__________________
Sub:________________________________________
Dear __________________,
I am writing this letter to inform you that ______________.
I am currently working on ______________ project which I have delegated to ______________, who is also a part of the team working on the project. I am sure that he/she is capable of handling the added responsibility.
I, hereby request that you grant me leave for ______________ starting from ______________.
Make this leave an informed leave and kindly respond as soon as possible.
Thanking you,
Yours sincerely,
(_______________________)
Sample Letter
From,
Adriene S. Garner
Assistant Software Engineer,
Global Tech Solutions,
New York, US
16th November 2008
To,
General Manager,
Global Tech Solutions,
New York, US
Subject: Application for long leave.
Dear Merverna,
I am writing this letter to inform that my wife is pregnant and the doctor says the tentative due date is around 28th November 2008. Since we stay alone here in NY, there is no one to look after her and I wish to stay with her till she gives birth, as this is our first baby.
At present, I was working on the reports of two companies, and I have assigned the work to my colleague Sara, who is also a part of the team. I am sure that she can manage the work and there will not be any problems.
With this, I request you to kindly grant me leave for four weeks starting from 18th November. Make this leave as an informed leave and kindly respond as soon as possible.
Thanks and regards,
Sincerely,
Adriene S. Garner
Email Format
The Internet is playing a major role in everyone life, many people have started sending leave letters via email. Email leave letters reach the intended person instantly, and you can get your leave approved in a few minutes or hours. The same format as well a writing style will apply when you are writing the email letter as well. Below you can see a general format of email leave application.
To: name@email.com
From: name@email.com
Sub:________________________________________
Dear __________________,
I am writing this letter to inform you that ______________.
I am currently working on ______________ project which I have delegated to ______________, who is also a part of the team working on the project. I am sure that he/she is capable of handling the added responsibility.
I, hereby request that you grant me leave for ______________ starting from ______________.
Make this leave an informed leave and kindly respond as soon as possible.
Thanking you,
Yours sincerely,
(_______________________)
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