Leave letter, in general, is written to get permission for a person’s absence from office or college or any other organization or institution for a stipulated period of time. In the letter, the person can provide with a valid reason for his absence from office if he feels that the reason can be disclosed. In case it can’t be disclosed, he can leave it ambiguous, simply stating that it is due to personal reasons that he/she will not be able to attend work/college during the aforementioned days.
A leave letter should not be left vague as it may give rise to doubts regarding the reasons stated behind taking the leave of absence. Sometimes, the leave is taken before and the letter is sent later, during emergencies so it is best to apologize in the beginning of such a letter for being absent with prior notice or intimation. Take a look at the sample absence leave letter given below.
Leave of Absence Letter Writing tips
- Keep your letter short as well as clear and don’t forget to state the purpose of taking leave.
- Mention the time frame for which you need a leave.
- You can address such a letter to your employer, supervisor or a manager. It is essential to address the letter by adding the name of a concerned person. You can write “Dear Mr. X” instead of write “Dear Sir or Madam”.
- What is the main purpose of writing a leave letter? If the leave was discussed previous with an employer, then mention it in your letter. Request for a leave of absence from a work, in an ethical way.
Template
Use our free Leave Letter of Absence Generator to help you get started.
From,
______________
______________
______________
Date:__________
To,
___________
___________
___________
Subject: Application of leave.
Dear Mr./Mrs./Ms.__________,
I am writing this letter to inform you that I am in need of leave of absence from office for three days starting from 26th June 2009. Since I have a personal problem to be solved with my family, I am unable to mention the exact reason for my absence from office.
I have transferred the work that I was dealing at the moment to Clara Samuel and she was already on my team and she can handle that well. I am available via phone anytime.
I kindly request you to grant me leave on the above mentioned days and help me to solve my family problem.
Thanking You,
Yours Sincerely,
___________.
Sample Letter
From,
Celina Hughes
Student ID: 406
St. Xavier’s College
Berlin
Date: 23rd August 2017.
To,
Ms. Jessica Varghese
Dean
St. Xavier’s College
Berlin
Sub: Requesting leave
Respected Ms. Varghese,
With due respect, I would like to bring to your kind attention that my family has planned a vacation to Berlin Safari on the 24th of August 2017. The trip is scheduled for four days and we all are excited about the same. I have submitted all my Chemistry projects to the Head of the Department, Mrs. Hudson and it has been verified aswell. I am writing this letter to officially inform you regarding my absence from college for four days.
I would be very grateful to you if you consider my request and grant me leave for four days w.e.f. 24th August to 28th August. I would be joining college from 29th August onwards.
Also, please find attached a sanctioned letter from my parents stating the same.
Thanking you, in advance.
Yours Sincerely,
Celina Hughes.
Email Format
Below is the email format of a Leave Letter Template.
To: name@email.com
From: name@email.com
Subject: Application of Leave.
Dear Mr./Mrs./Ms.___________,
I am writing this letter to inform you that I am in need of leave of absence from office for three days starting from 26th June 2009 to 29th June 2009. Since I have a personal problem to be solved in my family, I am unable to mention the exact reason for my absence from office.
I have transferred the work that I was dealing at the moment to ____________ and since she was already on my team she can handle the work given to her, well. I am available via phone and mail at all times. However, I am sure he/she will look into the smooth sailing of work during my absence.
I kindly request you to grant me leave on the above mentioned days and help me to solve my family problem.
Thanking You,
Yours Sincerely,
____________.
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