Writing a Leave Of Absence Letter

A leave application is when you write a letter to let the employer know that you need a leave from work for a certain reason.There are certain times when we need to take leave from our working schedule due to some personal reasons. For this, we need to inform our employer regarding the same. A leave absence application is a request to the employer to grant you leave. It can be approved as well as declined depending upon the reason of leave. But a formal application is more likely to get a positive response and hence writing an application is always preferable.

Though you can do the needful verbally also, a written communication regarding your leave will express your professionalism and will also serve as a solid proof of your absence. A request may not necessary be approved, depending on the reason for your absence, but never the less, a well-written application is more likely to get a positive response. This is a formal letter that an employee writes to the management, for granting him leave of absence from his work. The duration of the leave and the reason should be mentioned in a precise manner.

Leave of Absence Letter Example Writing Tips

First and foremost you must be polite and sincere enough to express your request in writing.
The tone of the letter should be formal.
You must state the real reason as to why you are taking leave.
You must also mention the dates when you will not be in the office so that there will not be any inconvenience faced by your employer in your absence.
Once you are through writing the letter, please recheck the letter for grammatical mistakes.

Leave of Absence Letter Example Template

Use our free Leave of Absence Letter Example to help you get started.

To,

__________
__________

Date (Date on which letter is written)

From,

__________
__________

Sub:____________________________________

Dear _________.

I would like to bring to your kind attention that ____________________________,(reason for leave) This is an emergency and I need to be with my family at this point of time. I would request you to please grant me leave for _________ (number of days) days i.e., from ______________.(mention the dates)

I am handling my responsibilities to _____________(name of the person) who will keep you updated. I would be thankful to you if you could understand my situation and grant me leave. I promise to be back on the date mentioned above and resume work immediately.

Yours faithfully,

(____________________)

Sample Letter

Here is a sample of a Leave Of Absence Letter.

From:

Mr. James Koch,

Arthur 21 Road,

Canada

To:

The Chairman

Mother and Andria

Lawyers and Solicitors,

Rosewood Building,

Park Street

California

DD/MM/YYYY

Ref: Request for leave for six days.

Dear Mr. Koch,

Due to my wife being sick and with a small child to attend to, it is becoming difficult for me to devote time at school and home. As you are well aware that my wife was not keeping well for the past one month, so she had to be hospitalized.

It was with your cooperation and support that I was able to manage school and home. Now that she has come home I am finding it difficult to manage all the things together as she is still not able to move about and need complete time and care. Though I have requested my mother-in-law to help us out and she will be arriving within a week yet, it is essential to take care of her and the baby.

I, therefore, request you to kindly grant me leave for six days .i.e. from DD/MM/YYYY to DD/MM/YYYY. I have made arrangements for the substitute teacher to take the classes regularly and have coached her on the work to be done with the students in my absence.

Your positive response will be highly appreciated.

Thanking You,

Yours sincerely,

Jonathan Price

Email Format

Requesting leave letter is a formal mode of communication with the management. It can be any request. Although an employee may personally request for a leave along with a verbal request, a written one is also a must. This letter is a teacher of a school requesting leave to attend to his sick wife. Sometimes, an email can be sent to the concerned authority for the application of leave.

To: name@email.com

From: name@email.com

Subject: Leave application.