When someone wants to take a break from the organization, he writes a leave letter to the concerned person. This shows professionalism on the part of the employee, and it also gives the employer adequate time to prepare. They will not assign you to work for the duration, basically as that might affect their planning.
Leave letter is a formal mode of communication between two people. They are considered as official documents by the HR department, which maintains the leave records of the employees of the organization. In this letter, you should specify the number of days you require leave, the reason and also assure your employers that you will be available in case of an emergency.
Below, are some useful tips on how to write a leave letter. You can write the leave letter to a teacher, school, office HR or boss.
Leave Letter Template Writing Tips
- Firstly it is vital to be courteous while writing a leave letter.
- You must clearly state the reason behind your leave in your letter.
- The tone of the letter should be formal and polite.
- Your wordings should clearly express your appeal in a genuine way.
- Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.
Leave Letter Template Template
Use our free Leave Letter Template to help you get started.
From,
_______________
_______________
Date (Date on which letter is written)
To,
________________
________________
Dear ____________,
This is to bring to your kind attention that I have planned a trip with my family to _________ for sightseeing. The trip is scheduled for ___________ days. Therefore, I am informing you officially stating my absence from _____________ for __________ days.
In the meantime, _________________ will be handling my responsibilities in my absence.
He will be submitting the weekly reports to you till I join. We all are very much excited about the trip. I would request you to consider my application as an official leave application and grant me leave for __________ days i.e., from _____________ to ______________. I will be resuming my duties on _____________.
Thanking you,
Yours sincerely,
(_______________________)
Sample Letter
From,
Celina Hughes
Student ID: 406
St. Xavier’s College
Berlin
Date (Date on which letter is written)
To,
Ms. Jessica Varghese
Dean
St. Xavier’s College
Berlin
Sub: Requesting leave
Respected Ms. Varghese,
With due respect, I would like to bring to your kind attention that my family has planned a vacation to Berlin Safari. The trip is scheduled for four days, and we all are excited about the same. I have already submitted all my Chemistry projects to the Department Head, and it has also been verified. I am writing this letter to officially inform you regarding my absence from college for four days.
I would be very grateful to you if you consider my request and grant me leave for four days w.e.f. 24th August to 28th August. I would be joining college from 29th August onwards.
Thanking you,
Yours faithfully,
_____________
Celina Hughes
Email Format
Every person working in an office or students in the school must know how to write a leave letter to take leave from his position or school for some reasons. To help you to find out the correct way of writing a leave letter, a small template of leave letter format is posted below. Take a look at it and write your leave letters in the correct format. You can also note the places where to mention the reason, date of leave, etc.
Dear [name of the employer],
Part I:
In the first part start professionally and politely. You need to tell your employer that you are in need of leave and you need to specify a valid reason for applying for leave. You can give any valid reasons for the leave of absence that may convince your boss.
Part II:
In the second part, you need to tell your boss that you completed all the works assigned to you. If not the case, you need to ensure that you assign your current pending work to any of your colleague who can handle the work successfully during your leave period. If possible add details of the work in which you are working with.
Part III:
In the final part, you have to inform your boss that you are planning to join after some days or after your leave period and you will inform your supervisor about any changes in the proposed schedule or resume date as early as possible.
Closure
Thanking You,
Yours Sincerely,
____________
Your Name
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